Accounts Administration Specialist

Accounts Administration Specialist

Location: Zapopan, Jalisco, Mexico

Job Summary

Join our core operations team and become the driving force behind our account efficiency!

We are seeking a highly detail-oriented and process-driven Accounts Administration Specialist to join our team in Zapopan. This pivotal role ensures the integrity of data, smooth transactional processes, and robust administrative support for our key client accounts.

You will manage the end-to-end operational flowfrom system entry and financial reconciliation to comprehensive data reporting. If you are a professional who thrives on precision, utilizing ERP systems effectively, and maintaining impeccable records, we encourage you to apply!

Key Responsibilities

• Operational Account Management: Lead the day-to-day administrative operations of assigned accounts, focusing on timely and accurate order releases, system setups, and transactional management within the ERP.
• Financial Reconciliation and Billing (Invoicing): Manage sensitive financial data, ensuring accurate payment reconciliation, efficient resolution of billing discrepancies, and processing transactions across multiple currencies.
• Advanced Data Entry and Reporting: Perform meticulous and high-volume data entry across various software applications, and generate complex operational and performance reports as required by management.
• System and Process Integrity: Ensure adherence to standard operating procedures and maintain high data quality within the ERP system (SAP, Oracle, or similar).
• Internal Stakeholder Coordination: Maintain clear, professional, and effective written and verbal communication with internal departments (e.g., Sales, Finance, Logistics) to ensure smooth operations.
• Productivity and Organization: Effectively organize, prioritize, and manage multiple administrative tasks to meet daily productivity goals and deadlines in a fast-paced, high-volume environment.

Qualifications and Skills

• Experience: Basic education equivalent to a High School Diploma and a minimum of 2 years of demonstrated administrative or operational experience in an office environment.
• System Knowledge: Proven working experience with an ERP system (e.g., SAP, Oracle, NetSuite, or similar) is required, focusing on transactional management and data input.
• Language Proficiency: Professional Advanced English proficiency (both verbal and written) is essential for communication with international teams and systems.
• Technical Competence: Strong PC skills, including advanced experience with the Microsoft Office Suite (especially Excel for data management and reporting).
• Administrative Focus: A process-oriented mindset with an unwavering commitment to accuracy, detail, and data integrity.
• Proactivity and Autonomy: A self-motivated and results-oriented professional, capable of working independently to ensure process compliance and data quality.
• Confidentiality: High level of trustworthiness and a proven ability to handle and maintain sensitive financial and operational information.