Shipping Assistant

Responsibilities

• Performing all Post-Fixture job functions, after Chartering Manager finalizes Pre-Fixture (clean) recap.
• Assist the Pre-Fixture Team with key information and leads during countering stages.
• Appoint and coordinate with Port Agents to obtain and review informations pertaining to Vessel and Cargo Operations such as Port facilities, Pilotage Services, Watch-keeping, Stevedoring Services, Cargo Productivity Levels, and Berthing Prospects etc. In addition, charterers matters like; Bunkering facilities, Port Disbursement Accounts, and related issues that arise case to case.
• When deem necessary appoint Charterers Protective Agents in remote ports, with management approval.
• Coordinate and follow-up with Ships Masters, Cargo Surveyors and Agency House to diligently monitor and supervise Cargo Load /Discharge operations and to finalize necessary documents.
• Audit vessels Daily Report at sea pertaining to Speed Performance, Bunker Consumption etc in comparison to prevailing weather conditions and cargo / stowage factors etc.
• Check and verify the Pro-forma Charter Party prior to final signature and endorsements.
• Coordinate with Protection & Indemnity (P&I) Clubs and Under-Writers for any claims from Owners / Shippers and or Receivers to protect Charterers interest, best possible.
• Arrange freight or Charter Hire payment for Voyage & Time Charter fixtures and follow-up regularly on Time Charter vessels subsequent hire payments.
• Prepare Voyage Instructions to Master for Time Charter Fixtures.
• Verify Pro-forma Disbursement Accounts (PDA) and negotiate with agents to exclude unnecessary cost items from PDA. Also, negotiate the Agency fees and other Sundry Charges, before pre-funding.
• Upon Ships departure from ports, audit PDA with services obtained from the Port Agent/s and follow-up for Final Disbursement Accounts (FDA) with Actual Bills etc, and arrange payment/ claim.
• Coordinate with owners to obtain Letter of Indemnity (LOI) in absence of Original Bills of Lading for discharge, or change of delivery port etc.
• Check and audit Statement of Facts (SOF), Mate Receipt, Cargo Manifest and other related documents once vessel has sailed.
• Preparation of Laytime Calculation on Voyage Charter Party.
• Prepare final freight PNL for Time Charter vessels upon voyage completion.
• Strive to achieve more profit than the costing with efficient operation.

Requirements

· Possess minimum a Diploma (preferably in shipping operation) with minimum of 1 year of experience in Shipping.

· Proficient in MS Office applications especially Excel

· Dynamic, self-motivated and persevering

· Good communication and interpersonal skills.

· Good command in English

· Demonstrates strong sense of initiative with the ability to work independently and as a team player with positive attitude

· Results-oriented and able to abide by tight deadlines with a strong sense of responsibility