Bid Coordinator

6-Month Contract | Day Rate | Melbourne-based

We are seeking an experienced freelance Bid Coordinator to support a major, high-profile transport infrastructure pursuit currently in market.

IBG is a majority Indigenous-owned recruitment business specialising in civil engineering, infrastructure, construction and major projects. We partner closely with contractors, engineering consultancies and delivery organisations to place high-quality, technically capable professionals. Our approach is relationship-led, commercially grounded and, through our personal engineering industry work, built on a practical understanding of how projects run, not transactional recruitment. IBG operates nationally, with a strong focus on NSW, QLD and Victoria.

This role offers a genuine opportunity for a senior estimating professional to play a key role in building market presence, winning work and shaping the pre-contracts function within a growing NSW operation.

This is a six-month contract role, working closely with senior project, commercial, and communications stakeholders to deliver a complex, multi-volume submission.

This role suits someone who is calm under pressure, highly organised, and deeply familiar with government and large-scale commercial tenders.

The Role

You will coordinate and manage the end-to-end bid process, from RFT release through to submission, ensuring all responses are compliant, compelling, and delivered on time.

Key responsibilities include:

• Coordinating and preparing high-quality RFT, RFQ, and EOI submissions
• Reviewing and analysing tender documentation to assess requirements, risks, and evaluation criteria
• Managing tender schedules, registers, and submission deadlines
• Leading bid kick-offs, storyboarding sessions, reviews, and panel applications
• Drafting and editing clear, well-structured written responses aligned to win themes
• Collating inputs from project, pricing, operational, legal, and compliance teams
• Liaising with external consultants and partners during bid preparation
• Conducting detailed QA, proofreading, and compliance checks across all submission materials
• Coordinating with designers to ensure a strong visual presentation and document consistency
• Maintaining and improving bid templates, content libraries, and capability statements
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About You

You are an experienced bid professional who can operate autonomously, anticipate issues, and keep complex submissions on track.

You will bring:

• 3+ years of experience in bid coordination, tender management, or proposal development
• Demonstrated experience on government or large commercial tenders
• Strong understanding of tender processes, compliance requirements, and evaluation criteria
• Exceptional written communication, editing, and proofreading skills
• High attention to detail and pride in producing polished, professional submissions
• Advanced proficiency in Adobe InDesign (or similar) and solid capability across MS Office
• Excellent time management skills with the ability to manage multiple workstreams concurrently
• Confidence working directly with senior stakeholders and subject matter experts
• A proactive, solutions-focused mindset and a collaborative working style

Highly regarded (but not essential):

• Experience within infrastructure, transport construction or operations, facilities, construction, or service-based industries
• Background in professional services, engineering, architecture, or consulting environments