A-Staffing, Inc.(hereinafter referred to as "the Company," "We," "Us," or "Our") is committed to respecting and protecting the privacy of the personal information of users collected through the Site (hereinafter referred to as "the Site"). This Privacy Policy applies to all personal information collected through the Site.
1. Personal Information Collected
We may collect the following types of personal information when You register on the Site, apply for a job, or contact Us:
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Name
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Contact information (email address, phone number, address)
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Status to legally work in the U.S.
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Work experience
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Work history
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Educational background
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Salary requirements
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Resume and cover letter
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Other information You voluntarily submit
We collect personal information through various methods, such as registration forms, submission of application materials, cookies, and server logs.
2. How We Use Your Personal Information
We may use the personal information We collect for the following purposes:
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Matching candidates with job opportunities
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Facilitating communication between candidates and potential employers
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Verifying work eligibility
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Conducting background checks with consent
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Sending updates
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Improving the Site and services
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Complying with legal obligations, including the New York SHIELD Act
3. Sharing Your Personal Information
We may share Your personal information with the following third parties:
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Potential employers who have job openings that match Your profile and qualifications
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Third-party service providers (e.g., hosting providers, analytics services, background check providers) who assist Us in operating the Site, conducting Our business, or providing services
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When disclosure is necessary to comply with legal requirements, such as court orders or requests from law enforcement agencies
We ensure that these third parties are under contractual obligations to protect Your data.
4. Data Retention
We retain various categories of personal data only for as long as necessary based on legal requirements, business needs, and industry best practices. Personal data that has reached the end of its retention period is securely disposed of or anonymized.
Examples of Data Retention Periods
Data Type | Retention Period (General Guidelines) | Relevant Legal Basis (U.S.) |
Unsuccessful Job Applications | 1-2 years after hiring decision6 | EEOC (Title VII, ADA, ADEA), Executive Order 11246 |
Unsolicited Resumes | Same duration as accepted applications | Best practice |
Hiring Records | 1-2 years after hiring decision | EEOC, Executive Order 11246 |
Employee Personnel Files | 1 year after termination | EEOC |
Payroll Records | 3 years | Fair Labor Standards Act (FLSA) |
Tax Records (W-4) | 4 years | IRS |
Medical Records (General) | 3-6 years | Varies, e.g., HIPAA, FMLA |
I-9 Forms | 3 years after hiring or 1 year after termination, whichever is later | Immigration Reform and Control Act of 1986 (IRCA) |
OSHA Logs | 5 years | Occupational Safety and Health Act of 1970 (OSHA) |
COBRA Records | 6 years6 | Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA)6 |
Employee Benefit Plan Records | 6 years after plan termination | Employee Retirement Income Security Act of 1974 (ERISA) |
5. Cookie Policy and Other Tracking Technologies
The Site uses cookies and other tracking technologies (such as web beacons and pixels). These technologies are used to enhance Your browsing experience, analyze Site usage, and provide personalized content.
The types of cookies We use include essential cookies, analytics cookies, and marketing cookies. These cookies may be stored as session cookies or persistent cookies and can be first-party or third-party cookies.
You can manage Your cookie preferences through Your browser settings. Most browsers provide options to accept or reject cookies and withdraw consent.
6. Your Rights Regarding Your Personal Data
You have the following rights regarding Your personal data, subject to applicable New York State and federal laws:
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The right to rectify inaccurate personal data
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The right to erase Your personal data
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The right to restrict certain data processing activities
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The right to obtain a copy of Your personal data in a portable format
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The right to object to certain data processing activities
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The right to be notified in the event of a data breach under the New York SHIELD Act...
To exercise these rights, please contact us at the following contact information:
[Your Name]
[Address]
[Email Address]
Phone Number: [Your Company Phone Number]
7. Data Security Measures
We implement reasonable administrative, technical, and physical safeguards to protect the security, confidentiality, and integrity of Your personal information, complying with the New York SHIELD Act and other relevant regulations. These measures include encryption of sensitive data, access controls, regular security audits, and employee training on data security.
8. Changes to the Privacy Policy
We reserve the right to modify or update this Privacy Policy at any time to reflect changes in Our data practices, legal requirements, or Site functionality. We will notify You of any material changes by posting a notice on the Site or by emailing registered users. The Last Updated date of this Privacy Policy is indicated at the beginning of this document.
9. Contact Information
If You have any questions or concerns about this Privacy Policy or Your personal data, please contact us at the following contact information:
[Your Name]
[Address]
[Email Address]
[Phone Number]