Fees Manager (1952)

Fees Manager (1952)

11KBW

Salary: £Excellent Remuneration

11KBW is looking the successful applicant will have 10+ years of fee collection or aged debt management within Chambers or a Law Firm. This is a hands-on role to oversee, manage and run the smooth collection of Barristers fees and associated tasks. Leading a small team, this role will ensure that this important department of 11KBW is run efficiently and effectively.

Reports to: Director of Finance

Hours of Work: Monday to Friday 8.30am – 5.30pm with 1 hour for lunch

Home working: 2 days per week after a 6-month probationary period.

Line Manager for: Credit Controller and Fees Admin Assistant

Salary: On Application

Benefits: 25 days annual leave, chambers pension scheme, private healthcare, life assurance scheme, cycle-to-work scheme, enhanced parental leave policy and interest free season ticket loan.

Key responsibilities

Oversee the Central Chambers Fees Bank Account

Acting in accordance with Chambers policies and procedures:

• Will be overseeing and reconciling (the central Chambers Fees bank account)

• Direct line management and responsibility for effective fee collection and aged debt management for members of chambers

• Working with the Fees admin Assistant, ensuring that the receipt of fees are processed

• Managing the bank account to ensure that monies are disbursed to our members or refunded to clients

• Ensuring the cashbook (currently maintained on XERO software) is kept updated and oversee the transactional history and reconciled balance within XERO – ensuring monies are allocated accurately between barristers. Dealing with transaction queries passed from the Fees Admin Role

• Monthly reporting on aged debt levels and receipts for the Management Committee

• Ensuring commissions are correctly taking at source for full and associate members



Fee Collection – (working with the Credit Controller) 

Overseeing, managing and reporting on the collection of Members fees. Reporting to the Senior Clerk on Members Aged Debt and meeting Members on a six-monthly basis or ad hoc to discuss their aged debt along with the Credit Controller. 

• Ensuring we are hitting the fees income target and reporting to the Director of Finance and Senior Clerk.

• Review aged debt reports and consult LEX Workflow to identify specific fees to be chased, contact clients to request payment, complete detailed case notes for the benefit of clerks/barristers and adjust the relevant fee cycle as appropriate.

• Ensure that LEX Workflow is managed effectively, that routine reminders are produced, issued and followed-up methodically and efficiently.

• Reviewing current procedures and ensuing the effective collection of aged debt for all members.

• Strong understanding of the various contractual terms

• Provide routine reports/updates to members of chambers as required. Alert Team Leaders / Senior Clerk to cases that may require intervention and escalation. Oversee any disputes for non-payments to the small claims court or similar.

• Provide ad hoc/project assistance in fee collection / payment, including providing cover for absent colleagues.

• Meeting with Members of Chambers every six months to discuss their age debt, reporting to them on their current aged debt and planning its reduction.

• In conjunction with the Credit Controller, meeting with the Team Leaders on a regular basis to discuss their teams aged debts.

• Producing a report on the aged debt and fee collection every month to the Senior Management Team (SMT) & Management Committee.

Team Management

• Manage and lead a small team, providing direct line management, support, and guidance to ensure effective fee collection and administration. Responsibilities include overseeing daily operations, delegating tasks, monitoring performance, supporting professional development, and fostering a collaborative, efficient, and professional working environment 

Person Specification

Essential experience and skills:

• Previous experience (proven track record of successful) of fee collection and aged debt management within chambers or in a similar legal environment.

• Working knowledge of LEX fee collection software and XERO cashbook software (would be preferable but not essential)

• Excellent numeracy and IT skills including intermediate Excel, Word and Outlook.

• Capable of operating in a professional and demanding environment with the ability to act in a professional, conscientious and efficient manner and apply discretion, tact and diplomacy at all times.

• Proven experience in managing and leading a small team, including providing direct line management, support, and guidance to ensure effective performance, professional development, and a collaborative working environment. Ability to delegate tasks, monitor team performance, and foster a culture of efficiency and professionalism

All applicants are requested to complete an Equality, Diversity & Inclusion form, available here.

For all enquiries please contact:

ABC Chambers Solutions LLP - 0203 890 8190 enquiries@abcllp.com

To apply for this role please e-mail a comprehensive CV and covering letter to one of the team or contact them directly for a confidential discussion:

Sam Biggerstaff sam@abcllp.com | Hudson Brewer hudson@abcllp.com

All third-party applications will be forwarded to ABC Chambers Solutions.

ABC are committed to equality and to fostering diversity in our profession.

We will treat everyone equally and irrespective of their age, background, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity status, race, religion or belief, sex or sexual orientation.

Please advise us in advance of the interview if you have any access needs (including those arising from neurodiversity) and/or require reasonable adjustments for the interview so that we can make appropriate arrangements.