Operations Assistant

Position: Operations Assistant

Job Summary:

As an Operations Assistant, you will be responsible for supporting the day-to-day operational tasks related to fleet management, procurement activities, and facility upkeep. This entry-level role is designed for individuals with a strong willingness to learn, good organizational skills, and the ability to support multiple departments effectively

Key Responsibilities:

• Fleet Support
  - Assist in tracking vehicle usage, fuel consumption, and maintenance schedules.
  - Help coordinate vehicle dispatching and ensure drivers submit required logs/reports.
  - Maintain physical and digital files for vehicle registration, insurance, and service records.
  - Follow up with drivers for checklist completions, mileage updates, and cleanliness standards.
• Procurement Support
  - Help collect and compare supplier quotations for various purchases.
  - Assist in preparing purchase requests, purchase orders, and tracking deliveries.
  - Maintain an organized archive of supplier invoices and contracts.
  - Support inventory updates and report low stock items when observed.
• Facility Support
  - Assist in monitoring cleaning schedules, minor maintenance needs, and supply levels.
  - Report any facility issues such as lighting, plumbing, or any issue related to the relevant technician or vendor.
  - Help coordinate with service providers (e.g., maintenance, pest control, security) for timely visits.
  - Track and refill office and kitchen supplies as needed.

Qualifications:

- Bachelor's degree in Business Administration or a related field

- Up to 2 years of experience in a similar role is a plus.

- Strong organizational and time-management skills

- Excellent communication and interpersonal skills

- Must hold a valid motorcycle driving license

- Ability to work under pressure and meet tight deadlines

- Proficient in Microsoft Office (Excel, Word, email communication)

- Positive attitude, eagerness to learn, and ability to work in a team.