Business Operations and Executive Coordinator

Business Operations and Executive Coordinator

About the Role

We are looking for a sharp, resourceful, and growth-driven Business Operations & Executive Coordinator to support the day-to-day financial, operational, and administrative functions of the company.

This is a high-visibility role working directly with the CEO. You will help keep the business organized, financially accurate, operationally efficient, and customer-focused. This position is ideal for someone with 2–3 years of experience who wants exposure to leadership, strategy, and business operations in a fast-paced environment.

If youre ambitious, detail-oriented, and excited to grow into a future operations leader, this role is for you.

What Youll Own

Financial & Bookkeeping Support

• Manage accounts payable and receivable
• Process invoices, vendor payments, and expense tracking
• Reconcile accounts and maintain clean financial records
• Assist with payroll coordination
• Prepare weekly and monthly financial summaries for the CEO
• Support budgeting and cash flow tracking

HR & People Operations

• Coordinate onboarding and offboarding
• Maintain employee and contractor documentation
• Track PTO and payroll inputs
• Support recruiting logistics and scheduling
• Help maintain a positive and organized team experience

Executive & Leadership Support

• Manage CEO calendar, meetings, and follow-ups
• Prepare summaries, reports, and internal communications
• Track action items and ensure deadlines are met
• Serve as a communication bridge between CEO and team

Customer & Relationship Management

• Act as a point of contact for key clients
• Manage customer follow-ups and documentation
• Maintain CRM updates
• Help ensure smooth communication and high customer satisfaction

Basic Operations Management

• Improve internal processes and documentation
• Coordinate vendors and service providers
• Support cross-functional projects
• Identify inefficiencies and propose improvements

Who You Are

• 2–3 years of experience in operations, bookkeeping, admin, finance, or a similar role
• Comfortable with numbers and basic financial reporting
• Highly organized and detail-oriented
• Strong written and verbal communicator
• Proactive — you dont wait to be told what to do
• Tech-savvy (Google Workspace, Excel, QuickBooks/Xero, CRM tools)
• Discreet and trustworthy with confidential information
• Eager to grow into a broader operations or leadership role

What Youll Gain

• Direct exposure to the CEO and company strategy
• Hands-on experience across finance, HR, operations, and customer management
• Opportunity to grow into an Operations Manager or Business Manager role
• Real ownership and impact in a growing company