Who we are

Our website address is: https://actus-usa.com/

Privacy Policy Overview

This Privacy Policy outlines how Actus Consulting Group, Incorporated (“we” or “the Company”) collects, uses, shares, and protects personal information. We comply with the GDPR (General Data Protection Regulation) and CCPA/CPRA (California Consumer Privacy Act/California Privacy Rights Act) to ensure appropriate handling of personal data. This policy explains the definition of personal information, the types of information we collect, the purposes for which we use it, how we share it with third parties, users’ rights, and our use of cookies. It also details the handling of personal information when using our website and related services.

　Actus is committed to protecting the confidentiality and privacy of the personal information of job seekers, client companies, and other users of Actus’s website and services.

When providing personal information to Actus in person, via email, Zoom or other video conferencing tools, or through the Actus website or office locations, Actus ensures the confidentiality of the information provided and makes every effort to use such information only in accordance with this policy. By providing personal information to Actus, you explicitly agree that Actus may collect, retain, use, and disclose your personal data in accordance with this policy. We obtain your consent through explicit means such as:
　　• A dedicated consent checkbox on our website forms.
　　• Written consent obtained during in-person consultations.
　　• Verbal confirmation during video conferences or phone calls.
　If you do not agree to the handling of your personal data as described in this policy, please do not provide any personal information to Actus.

Collection and Use of Personal Information

　As part of our business as a recruitment and hiring consulting company, Actus may collect personal information from you, which may include your name, contact information, qualifications, employment history, work eligibility in certain countries, language skills, professional qualifications, membership in professional organizations, career goals, and any other information contained in your resume.

　We may also collect demographic information such as age, gender, and ethnicity where legally permitted and relevant to diversity and inclusion initiatives. We may also collect information about you from references you provide when considering you as a candidate for specific positions. Additionally, we may gather publicly available information from professional networking sites, job boards, or other sources to enhance our recruitment services. 　Sensitive data, such as racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic or biometric data, health information, and sexual orientation, will only be collected with your explicit written or electronic consent, obtained through a clear opt-in process, in compliance with applicable laws. All personal information collected by Actus is retained, used, and disclosed for the following purposes:

Purposes for Use and Disclosure of Personal Information

Actus uses your personal data for the following purposes:

• To provide services and offer job opportunities or facilitate actual hiring.
• To match your skills, experience, and qualifications with available positions.
• To help Actus identify the most suitable positions for you, and, with your prior consent, to send your personal data to client companies for specific job applications.
• To send direct mail related to Actus services, updates, industry trends, and other relevant information.
• For marketing purposes, including newsletters, industry updates, and promotional materials (with an opt-out option available).
• To comply with diversity and equal opportunity reporting requirements, where applicable.

Actus may disclose your personal data to third parties for the following reasons:

• To allow potential hiring companies to assess your suitability for positions within their organization.
• To comply with requests from regulatory or law enforcement agencies that require the disclosure of personal data.
• To third-party background check providers, when required by client companies or applicable law.

International Data Transfers

　As part of our global operations, your personal data may be transferred to, stored, and processed in countries outside your country of residence. Actus ensures that adequate legal safeguards, such as Standard Contractual Clauses (SCCs) or equivalent mechanisms, are in place for such transfers to protect your data.

　Your rights under GDPR include the right to data portability. Upon request, we will provide your personal data in a structured, commonly used, and machine-readable format, and we will facilitate the transfer of such data to another organization where technically feasible.

Types of Personal Information Collected

　Personal Information When you use our services, we may ask for personal information for contact or identity verification purposes. The personal information collected may include, but is not limited to:

• Email address
• Full name (first and last)
• Phone number
• Address (including state, city, and postal code)
• Qualifications
• Work authorization status and visa details

　Usage Data When you use our services, we may automatically collect usage data, which may include:

• IP address, pages visited, visit date and time, duration of visit, device identification information, and other diagnostic data, including device-specific details when using mobile devices (e.g., device type, device ID, OS type, browser used, and diagnostic data).
• Interaction with our emails and job alerts, including open rates and click-through data.

　Information from Third-Party Social Media Services We may enable you to create an account or log in using third-party social media services, such as:

• Google, Facebook, Instagram, Twitter, LinkedIn
• If you register through these services, we may collect personal data associated with your social media account (such as name, email address, activity, and contact list).
• We do not have control over, nor are we responsible for, the privacy practices of these third-party platforms.

Personal Data Processing on the Website

When you submit your resume through our website, your information is made available to recruiters across all Actus offices. You may update your resume at any time by resubmitting it through our website.

Use of Tracking Technologies and Cookies

　We use tracking technologies, including cookies, web beacons, tags, and scripts, to monitor usage of our services and store information.

Types of Cookies

• Essential Cookies: These are necessary for the functioning of the service, including login management and security purposes.
• Functional Cookies: These enable personalization (e.g., remembering language or login preferences).
• Performance Cookies: These measure and analyze site usage to improve our services.
• Targeting Cookies: These are used to optimize advertising and deliver targeted ads.
• Preference Cookies: These remember your settings and choices to enhance your experience.

Users can manage or disable cookies through browser settings, but doing so may limit access to certain functionalities of our website.

Data Protection Officer (DPO) Contact Information

　Actus has designated a Data Protection Officer (DPO) to oversee compliance with privacy regulations and data protection practices. If you have any questions or concerns regarding your personal data, you may contact the DPO directly. please contact at Info@actus-usa.com.

Purpose of Using Personal Information

　We may use your personal information for the following purposes:

• Service delivery and maintenance
• Account management (providing features for registered users)
• Fulfillment of contractual obligations (processing data for contract execution)
• Communication (sending emails, phone calls, SMS, and push notifications with information and updates)
• Marketing (providing newsletters, campaigns, and job information)
• Customer support and inquiries
• Targeted advertising (showing ads based on interests and location)
• Business transfers (data transfer in the case of mergers, acquisitions, or sales)
• Compliance with legal obligations (responding to legal requests and court orders)
• Fraud prevention, security monitoring, and risk assessment.

Retention and Deletion of Personal Information

• We retain personal information only for as long as necessary to provide our services or fulfill our legal obligations. The specific retention period varies depending on the type of information and legal requirements.
• You have the right to request the deletion of your personal information. However, we may retain certain data if required by law, for security purposes, to comply with regulatory obligations, or to fulfill a contract with you.
• If we cannot comply with your deletion request, we will inform you of the reason as required by applicable law.
• All data retention and deletion requests will be verified to ensure compliance with GDPR, CCPA/CPRA, and other applicable regulations.

Protection of Personal Information

We implement appropriate technical and organizational measures to ensure the security of your personal data. However, we cannot guarantee 100% security of data transmitted over the internet or stored electronically.

Details on Data Processing

We may use third-party service providers to enhance our services. These providers may collect, store, use, process, and transfer data related to service usage in accordance with their own privacy policies.

• Cloud storage providers for secure data storage.
• Analytics: We use third-party service providers for monitoring and analyzing service usage.
• Google Analytics is a web analytics service that tracks and reports website traffic. Google may use the data collected to analyze service usage and personalize ads within its ad network.

To opt-out of Google Analytics data collection, please install the Google Analytics Opt-out Browser Add-on. For detailed privacy policies, please refer to Google’s privacy policy.

• Email Marketing: We may use your personal information to send newsletters and promotional information. You can unsubscribe via the link in the email or by contacting us.
• Email Marketing Service Provider: Mailchimp (provided by The Rocket Science Group LLC)

GDPR Privacy Notice

The full text of the GDPR (General Data Protection Regulation) is available on EUR-Lex, the official website of the European Union. You can access the complete text of Regulation (EU) 2016/679 via the following link:

https://eur-lex.europa.eu/eli/reg/2016/679/oj

CCPA/CPRA Privacy Notice (California Privacy Rights)

The full text of the CCPA (California Consumer Privacy Act) and CPRA (California Privacy Rights Act) can be accessed on the following official websites:

• CCPA: The full text of the CCPA is available on the official website of the California Attorney General. oag.ca.gov (https://oag.ca.gov/)
• CPRA: The CPRA, which amends the CCPA, is published on the official website of the California Privacy Protection Agency (CPPA)(https://cppa.ca.gov/)

Additionally, a provisional Japanese translation of the CCPA can be found on the website of the Personal Information Protection Commission of Japan. ppc.go.jp

Rights for California Residents (CCPA/CPRA)

If you are a resident of California, you have the following rights:

• Right to Know: Request disclosure of collected personal data and its use.
• Right to Access: Obtain a copy of your personal information.
• Right to Opt-Out of Sale or Sharing: Refuse the sale or sharing of personal data.
• Right to Correct: Request correction of inaccurate personal data.
• Right to Delete: Request deletion of your personal information under specific conditions.
• Right to Non-Discrimination: You will not face discrimination for exercising your rights.

Commitment to Accessibility

We are committed to improving accessibility so that all users, including those with visual impairments, can fully utilize our services. Our website has received high ratings in Google Lighthouse evaluations, and we continuously work on enhancements such as screen reader compatibility and contrast optimization. If you have any feedback or require assistance regarding accessibility, please contact us at Info@actus-usa.com.

Changes to this Privacy Policy

This policy may be updated periodically to reflect new laws, technologies, and changes in Actus’s business operations. The most recent version of Actus’s Privacy Policy applies to all information held by Actus.

Contact Us

Actus Consulting Group aims to accept the receipt of your complaints either via email or whichever visible methods. Should the matters require more time, we will provide updates and inform you of the situation.

If you want to exercise any of your rights or complaints, please contact our Data Protection Officer by email Info@actus-usa.com or at the following address:

Actus Consulting Group Inc.
19 West 44th Street, Suite 407
New York, NY 10036
United States
By Email: Info@actus-usa.com

By visiting this page on our website: https://actus-usa.com/contact/