Virtual Assistant (Accounting & Operations)

We at Acxelsus are on a mission to showcase exceptional Filipino talent globally. Beyond educational credentials and professional experience, we highly prioritize passion, dedication, loyalty, and a proactive attitude towards personal growth.

Our foundation is built upon a set of core values - R.I.G.H.T. - representing Reliability, Integrity, Goal-Oriented mindset, Happiness, and Teamwork. These values define our identity and guide our approach to achieving success.

If you are passionate about advancing your career, forging genuine connections, and becoming part of a team committed to your success, join us!

Job Overview

The role involves managing accounts payable and receivable in Xero, preparing quotations and purchase orders, coordinating with suppliers, maintaining CRM and fleet records, and handling customer follow-ups. Working directly with the company director, the successful candidate must be able to manage multiple responsibilities independently while maintaining accuracy and efficiency in daily business operations. 

You will support an Australian company operating in the powerline materials, equipment hire, and electrical infrastructure industry.

Key Responsibilities

• Accounts Payable & Receivable: Process supplier bills, raise customer invoices, record payments, and follow up on outstanding accounts in Xero.
• Quotes, Invoices & Purchase Orders: Prepare accurate and timely quotes, invoices, and purchase orders for customers and suppliers.
• Supplier Management & Procurement: Source suppliers, request and compare quotes, and recommend cost-effective purchasing options.
• Fleet Management Software: Set up and maintain the fleet management system, keeping equipment records, schedules, and details up to date.
• CRM Database: Build and maintain a customer CRM database with complete and accurate customer records and activity.
• Customer Follow-Ups & Business Development: Follow up with customers, draft sales emails, and support the director with business development activities.
• Pricing & Commercial Reporting: Assist with pricing, track costs, and prepare basic commercial reports on sales, costs, and profitability.
• General Administration: Handle day-to-day admin tasks and maintain organised, accurate business records.

Qualifications

• Experience: 3 years of proven experience Proven experience in accounts administration, particularly accounts payable and receivable, invoicing, and payment recording, with additional experience in procurement, quotation preparation, purchase orders, supplier coordination, or other general operations support.
• Functional Skill: Solid understanding of AR/AP processes, quoting, and purchasing, with good commercial awareness of business costs, pricing, and profitability.
• Technical Skills: Proficient in Xero and comfortable with spreadsheets (Excel or Google Sheets); experience with CRM systems or fleet management software is an advantage.
• Soft Skills: Highly organised, detail-oriented, proactive, and able to work independently and manage tasks remotely.
• Language: Excellent written and verbal English communication skills, with a professional tone in emails and customer correspondence.
• Education: Bachelor's degree in Business Administration, Accountancy, Finance, or a related field

Additional Details

• Work Schedule: 5:00 AM–2:00 PM or 6:00 AM–3:00 PM Philippine Time (PHT)
• Salary Range: ₱35,000–₱40,000 per month

What We Offer

Here at Acxelsus, our people come first. We offer total compensation to ensure our team experiences overall wellness and has the financial resources and support they need.

• Market-competitive salary
• Health & group life Insurance
• Fixed weekends off; Dayshift schedule
• Paid time off and birthday leave
• Learning & development
• Employee recognition
• Work-life balance
• Diverse and positive work environment

Ready to experience the #AcxelsusAdvantage? Join our team today!