Accounts Payable Coordinator

Overview

We are seeking a detail-oriented and proactive Accounts Payable Coordinator to join a growing business operating within an inventory-based environment. This role is ideal for someone who is highly organised, communicates professionally, and can manage supplier payments, reconciliations, and financial administration with accuracy and consistency.

The ideal candidate will have prior accounts payable experience within businesses that manage physical inventory, stock movement, purchasing, or product-based operations.

Key Responsibilities

• Process supplier invoices accurately and efficiently
• Match invoices to purchase orders and delivery documentation
• Reconcile supplier statements and resolve discrepancies promptly
• Manage payment schedules and ensure timely supplier payments
• Communicate professionally with vendors and internal departments regarding invoices, queries, and account issues
• Assist with inventory-related financial processes, including stock reconciliations and cost tracking
• Maintain organised financial records and supporting documentation
• Monitor outstanding accounts and follow up on missing information when required
• Support month-end closing processes and finance reporting
• Work closely with operations, procurement, and inventory teams to ensure financial accuracy

Requirements

• Previous Accounts Payable experience is essential
• Experience working in inventory-based, product-based, retail, wholesale, manufacturing, or distribution businesses
• Strong understanding of invoice processing, reconciliations, and supplier management
• Excellent communication skills, both written and verbal
• Strong attention to detail and high level of accuracy
• Organised and able to manage multiple priorities effectively
• Comfortable working with accounting systems and spreadsheets
• Ability to work independently and take initiative
• Professional, reliable, and process-driven

Preferred Experience

• Experience with accounting software such as QuickBooks, Xero, NetSuite, Sage, or similar platforms
• Exposure to inventory costing, stock systems, or procurement processes
• Experience working remotely or with international teams is advantageous

What We're Looking For

We are looking for someone who is dependable, financially detail-oriented, and confident communicating with suppliers and internal stakeholders. This role suits someone who thrives in structured environments, enjoys keeping financial processes organised, and can contribute positively to a fast-moving operations team.