Executive Assistant & Operations Coordinator

Overview

We are seeking a highly capable and detail-oriented Executive Assistant & Operations Coordinator to work directly alongside the CEO.

This is a dynamic, high-impact role that blends executive support, content creation, and operational coordination. The ideal candidate is proactive, organised, and confident in client-facing environments, with the ability to manage multiple priorities and contribute to the smooth running of the business.

Key Responsibilities

• Act as a trusted partner to the CEO, supporting daily operations and key initiatives
• Join client calls and communicate confidently in fluent English, representing the business professionally
• Create high-quality design assets (e.g. LinkedIn posts, marketing materials, internal documents)
• Plan and execute consistent daily content, particularly for LinkedIn
• Manage basic financial administration including quotes, invoicing, and record tracking
• Compile and maintain monthly financial summaries and operational reports
• Coordinate schedules, meetings, and follow-ups
• Support general administrative and operational tasks across the business
  

Requirements

• Fluent English with excellent verbal and written communication
• Ability to work EST hours in alignment with a US-based company
• Strong interpersonal skills with a professional, client-facing presence
• Proven design experience (portfolio required)
• Experience with invoicing, bookkeeping, or financial tracking
• Highly organised with strong attention to detail
• Ability to multitask and operate independently in a fast-paced environment
• Comfortable working closely with senior leadership
  

Preferred Qualifications

• Previous experience supporting a CEO or senior executive
• Familiarity with LinkedIn content creation and social media management
• Proficiency in design tools (e.g. Canva, Figma, Adobe Suite)
• Basic understanding of business operations and reporting
  

What Success Looks Like

• Seamless day-to-day support of the CEO
• Consistent, high-quality content and design output
• Accurate and reliable financial and operational tracking
• Confident, professional client communication