Executive Assistant Property Management

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support our property management operations, which currently include over 400 residential units. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks with professionalism and efficiency. You will work closely with both prospective and current tenants, support leasing processes, and assist with day-to-day administrative duties using platforms such as AppFolio, Street EZ, Gmail, and Google Voice.

Key Responsibilities:

Tenant Relations & Communication

Provide exceptional customer service to prospective tenants via email, phone, and text.

Respond promptly to inquiries and schedule property showings.

Maintain communication with current tenants, including those preparing to move out.

Leasing & Contracts

Draft, send, and manage lease agreements and contract renewals.

Coordinate follow-up with tenants regarding lease expirations and move-outs.

Post and update property listings across relevant platforms.

Administrative Support

Use AppFolio and Street EZ to manage property and tenant information.

Monitor and manage Gmail and Google Voice for tenant communication.

Assist the executive team with documentation, scheduling, and task coordination.

Qualifications:

Proven experience in an executive assistant or property management support role.

Familiarity with AppFolio, Street EZ, Gmail, and Google Voice.

Strong organizational, written, and verbal communication skills.

Ability to handle confidential information with discretion.

Self-starter with the ability to work independently and manage multiple priorities.