Accounting / Finance Administrative Assistant

Overview

We are for our client - an established Accounting Firm seeking a reliable and detail-oriented Accounting / Finance Administrative Assistant to support our finance team.

This role is primarily focused on accurate data entry, invoice processing, spreadsheet management, and supporting monthly accounting and audit preparation tasks. It is ideal for someone with basic accounting knowledge who is highly organised, trainable, and eager to grow within a structured finance environment.

Key Responsibilities

• Perform accurate financial data entry into accounting systems

• Assist with QuickBooks (transaction capturing, categorisation, reconciliations support)

• Process and manage monthly invoices

• Update and maintain Excel and Google Sheets

• Organise and track reimbursement documentation

• Upload financial information to relevant government portals when required

• Assist with preparation of monthly financial reports

• Support audit preparation by organising supporting documentation

• Maintain well-structured digital accounting records

• Work closely with senior accounting staff to ensure accuracy and completeness
  

Requirements

• Basic accounting knowledge (understanding of debits and credits is advantageous)

• Experience with QuickBooks (required)

• Strong Microsoft Excel skills

• Experience using Google Sheets

• High attention to detail and accuracy

• Strong organisational skills

• Comfortable handling confidential financial information

• Trainable, reliable, and able to follow structured processes

Ideal Candidate Profile

• Junior-level finance or accounting background

• 1–3 years experience in bookkeeping, finance admin, or accounting support

• Comfortable working with monthly deadlines

• Structured thinker who enjoys organised systems

• Looking to grow within an accounting environment