Tax & Accounting Administrative Assistant

About the Role

Were looking for a reliable, detail-oriented professional to support our finance team with tax preparation and general accounting administration. If youre organized, proactive, and comfortable working with numbers, this role offers a great opportunity to grow within a professional, U.S.-focused accounting environment.

Youll help keep client tax files accurate and compliant, handle structured admin tasks, and assist accountants during busy periods. Its ideal for someone with solid admin or bookkeeping experience who wants to gain exposure to U.S. tax processes while working remotely in a structured, supportive team.

Key Responsibilities

• Assist with preparing and filing individual and business tax returns under supervision

• Organize and maintain tax and financial documentation

• Input and verify data in accounting/tax software (QuickBooks, Xero, or similar)
• Communicate with clients to collect missing information and answer basic questions

• Review documents for accuracy and completeness before submission

• Handle general administrative tasks scheduling, filing, document management

• Support accountants with reporting and reconciliations during tax season
  

Requirements

• Minimum 2+ years of experience in an administrative, accounting, or bookkeeping role

• Basic understanding of tax forms, procedures, and deadlines

• Excellent attention to detail and organizational skills

• Proficiency with Excel/Google Sheets and cloud-based tools

• Strong written and verbal communication

• Prior experience with a tax or accounting firm is an advantage
  

Preferred Skills

• Familiarity with U.S. tax forms (1040, W-2, 1099, etc.)

• Experience using tax software (Drake, TaxSlayer, or similar)

• Comfortable working U.S. Eastern Time hours and managing multiple deadlines