Scheduling & Invoicing Coordinator

About the Role

We are seeking a detail-oriented and highly organised Scheduling & Invoicing Coordinator to support our operations team. This role requires strong accuracy, consistency, and the ability to manage both scheduling processes and vendor invoice verification in a fast-paced environment.

Key ResponsibilitiesScheduling

• Accurately capture and maintain all scheduling information within internal systems
• Review schedules for errors and ensure all data is correct and up to date
• Follow structured, step-by-step processes with precision and consistency
• Adapt quickly to new tools, workflows, and operational changes
• Manage multiple scheduling tasks while prioritising effectively

Invoicing & Vendor Coordination

• Process biweekly invoices for independent contractors/vendors
• Review submitted invoices and reconcile them against internal system records
• Identify and resolve discrepancies in billing or recorded hours/services
• Prepare and maintain structured spreadsheets for finance processing
• Liaise with internal teams to ensure accurate and timely vendor payments

General

• Respond to emails promptly with clear and professional communication
• Maintain high levels of organisation and reliability in all tasks
• Support operational efficiency through attention to detail and process adherence

Requirements

• Strong attention to detail with the ability to identify errors quickly
• Excellent organisational and time management skills
• Ability to follow detailed instructions accurately and consistently
• Fast learner with the ability to adapt to new systems and processes
• Strong written communication skills
• Reliable, dependable, and proactive approach to work

Preferred Experience

• Previous experience in scheduling, operations coordination, or administrative roles
• Experience working with spreadsheets (e.g., Excel or Google Sheets)
• Exposure to invoicing, reconciliation, or finance support processes

Working Hours

• Aligned to international clients (e.g., US or UK time zones, where required)

Why Join Us

• Work with an international client base
• Be part of a high-performance, detail-driven operations team
• Opportunity to grow within operations and finance support functions

Job Type: Full-time

Work Location: Remote