Talent Acquisition Coordinator

Overview

We are seeking a highly organised and detail-oriented Talent Acquisition Coordinator to support the coordination of hiring processes for our team and clients.

This role focuses on managing interview scheduling, coordinating communication between candidates and hiring teams, and ensuring a smooth and professional candidate experience throughout the hiring process.

The ideal candidate is proactive, structured, and comfortable managing multiple moving parts while maintaining clear communication and strong attention to detail.

Key Responsibilities

Interview Coordination

• Schedule and coordinate interviews between candidates and hiring managers

• Manage interview calendars and ensure all parties are properly informed

• Send interview confirmations, reminders, and follow-up communication

• Prepare interview schedules and ensure the process runs smoothly

Candidate Communication

• Act as the main point of contact for candidates during the interview process
• Provide clear information about interview times, expectations, and next steps

• Maintain professional and timely communication with all candidates

Process & Coordination

• Track candidate progress through the hiring process

• Ensure interview feedback is collected and organised

• Coordinate scheduling changes and reschedules when needed

• Support the hiring team with administrative coordination related to recruitment

Systems & Data Management

• Maintain accurate candidate and hiring records

• Update and organise candidate information in internal systems

• Work with CRM platforms to track communication and candidate status

Requirements

• 1–3 years of experience in a coordination, HR, recruitment support, or administrative role

• Strong organisational and scheduling skills

• Excellent written and verbal communication

• High attention to detail

• Ability to manage multiple tasks and priorities simultaneously

• Comfortable working with CRM systems and digital tools

Preferred Experience

• Experience coordinating interviews or supporting hiring processes

• Experience working with CRM platforms

• Experience working with international teams or remote environments

Working Hours

This role requires availability during US Eastern Standard Time (EST) business hours.