Job Openings Office Admin/Assistant

About the job Office Admin/Assistant

About the Role

We are seeking for an Office Admin/Assistant to support the daily operations of a growing international organization. This position plays a critical role in ensuring smooth office functions, supporting HR, Admin, Finance, and Management teams.

Key Responsibilities

HR Support

  • Manage staff visas, travel arrangements, claims, leave records, and insurance coverage.

Administrative Support

  • Handle receptionist duties, scheduling, and visitor support.

  • Manage office supplies, utilities, mail, deliveries, and parking.

  • Renew company licenses and insurance.

Finance Support

  • Manage bank-related matters, petty cash, internet banking transactions, and cheque preparation.

  • Assist with cash flow reporting.

Accounts Support

  • Assist with billing entries, data entry, vouchers issuance, and document filing.

Operations Support

  • Arrange staff travel (onshore/offshore), medical check-ups, certifications, and visas.

  • Coordinate with suppliers, freight partners, and clients.

  • Follow up on payments from clients and to suppliers.

  • Assist in preparing proposals and quotations.

Management Support

  • Prepare and issue internal documents and memorandums.

  • Assist management with travel arrangements and claims.

  • Handle ad-hoc tasks and special assignments.

Ideal Candidate Profile

Requirements:

  • Minimum STPM/'A' Level or Diploma qualification.

  • 1+ year experience in clerical/administrative roles.

  • Proficient in English and Bahasa Malaysia.

  • Skilled in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Soft Skills:

  • Strong communication skills (written and verbal).

  • Able to work independently and under pressure.

  • Proactive, problem-solving mindset.

  • Organized, responsible, and deadline-oriented.

Nice-to-Haves:

  • Ability to handle a fast-paced environment.

  • Willingness to learn and grow; opportunity to evolve into an Office Manager role.

What's Offered

  • Permanent employment.

  • Performance-based annual bonus.

  • Company mobile phone and laptop.

  • Career growth opportunities with potential expanded responsibilities.


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