AI Specialist

Job Title: AI Implementation Specialist

Department: Technology / Operations

Reports To: IT HEAD / COO / CEO

Employment Type: Full-Time

About the Role

We are looking for a curious, tech-savvy, and proactive AI Implementation Specialist to help drive the company's AI and automation initiatives. This is a hands-on, execution-focused role where you will work closely with different teams to identify manual, repetitive workflows and transform them using AI-powered tools and automation. No team of your own to manage — just real impact through real projects.

This is a great opportunity for someone early in their career who is passionate about AI and wants to be at the forefront of how businesses use it day-to-day.

Key Responsibilities

AI Project Support & Execution

Assist in the planning, coordination, and execution of AI projects from kick-off to deployment.

Research and evaluate AI tools, platforms, and solutions that fit specific business needs.

Work with vendors and internal stakeholders to integrate AI tools into existing systems and workflows.

Document project progress, timelines, and outcomes to keep stakeholders informed.

Workflow Automation

Conduct walkthroughs with department teams (Finance, Purchasing, Operations, Sales, Logistics, etc.) to understand and map out manual processes.

Identify tasks suitable for automation and propose practical AI-driven solutions.

Build and deploy automations using no-code/low-code tools such as Make (Integromat), Zapier, Microsoft Power Automate, or similar platforms.

Monitor and maintain deployed automations, troubleshooting issues and making improvements over time.

AI Tools Adoption

Help onboard employees onto new AI tools through simple guides, walkthroughs, and hands-on support.

Act as an internal resource and first point of contact for questions related to AI tools in use.

Stay up to date on new AI tools and use cases, and share relevant findings with the team.

Reporting & Documentation

Track key metrics such as time saved, error reduction, and adoption rates for implemented solutions.

Maintain clear documentation of all automations, integrations, and AI workflows.

Prepare simple reports and updates for management on project status and results.

Requirements

Must-Have

1–3 years of experience in a tech, operations, or process improvement role.

Hands-on experience with at least one automation or no-code tool (e.g., Zapier, Make, Power Automate, Notion AI, etc.).

Comfortable using and exploring AI tools (e.g., ChatGPT, Claude, Gemini, or similar).

Strong attention to detail and ability to document processes clearly.

Good communication skills — able to explain tech concepts simply to non-technical colleagues.

Self-starter attitude with a willingness to learn and figure things out.

Nice-to-Have

Exposure to basic scripting or programming (Python, JavaScript) — not required but a plus.

Familiarity with project management tools (Asana, Jira, Notion, Trello).

Experience working across multiple departments or in a cross-functional environment.

Understanding of prompt engineering or working with LLM-based tools.

Success Metrics

Number of manual workflows successfully automated within the first 6–12 months.

Time savings and efficiency gains reported by teams using automated processes.

Employee adoption and satisfaction with AI tools introduced.

Quality and completeness of process documentation maintained.