This Privacy Policy explains how personal information is collected, used, stored, and disclosed when you visit or use the website www.almakariera.com (the “Website”) and the services offered through it (the “Services”). The Website is owned and operated by Livingston P.C., a company registered in Greece under commercial registration number 177319801000 (“AlmaKariera,” “we,” or “us”).
Please review this policy regularly. We may update it at any time to reflect changes in legislation, technology, or our practices; your continued use signifies your acceptance of any revisions.
1. Governing Law and Data Controller
Applicable Law: Regulation (EU) 2016/679 (GDPR) and Greek data protection laws.
Data Controller: Livingston P.C. (AlmaKariera)
Registered Number: 177319801000
2. Personal Data We Collect
We collect and process the following categories of personal data:
- CV and Application Data: Your name, contact details, educational background, work history, and résumé information.
- Account & Contact Data: Email address, phone number, and messaging-service identifiers (e.g. WhatsApp number).
- Usage & Technical Data: IP address, browser type, device information, pages visited, search terms, and cookie identifiers.
- Communications Data: Records of your communications with us (e.g., inquiries, chat transcripts, feedback).
AlmaKariera does not intentionally collect sensitive personal data (e.g., racial or ethnic origin, political opinions, religious beliefs, health data).
3. How We Use Your Personal Data
We process your personal data for the following purposes:
- Providing and managing job-search Services (receiving, storing, and sharing your CV with potential employers).
- Scheduling, rescheduling, and confirming interviews, and sending follow‑up and onboarding check‑in messages.
- Responding to your inquiries and providing customer support.
- Analyzing Website usage and improving functionality and user experience.
- Complying with legal obligations, defending legal claims, or responding to regulatory requests.
4. Legal Bases for Processing
We rely on the following legal grounds to process your personal data:
- Contract Performance: Processing necessary to provide recruitment services, handle applications, and fulfil our contractual obligations with you.
- Legitimate Interests: Processing for our operational needs—such as sending scheduling and status updates, improving our Services, and ensuring platform security—provided that these interests do not override your rights and freedoms.
- Consent: Processing based on your clear agreement for activities like marketing communications, surveys, or optional notifications. You can withdraw your consent at any time without affecting prior processing.
- Legal Obligations: Processing required to comply with applicable laws, court orders, or regulatory requests.
5. Third‑Party Processors & Data Sharing
We may share your personal data with:
- Employers and recruiters to which you apply.
- Service providers (e.g., ATS vendors, hosting providers) under strict confidentiality obligations.
- Authorities when required by law (e.g., court orders, regulatory investigations).
- All third parties are required to process your data in accordance with this Policy and GDPR.
6. International Data Transfers
Your personal data is stored and processed within the European Economic Area (EEA). If data is transferred outside the EEA, we ensure appropriate safeguards (e.g., Standard Contractual Clauses) are in place.
7. Data Retention
- Applications & CVs: Retained for up to five years or until you request deletion.
- Website Data & Cookies: Retained according to our Cookie Policy.
- Communication Records: Retained as necessary for service provision and legal compliance.
8. Cookies & Tracking
We use cookies and similar technologies to:
- Maintain your session and preferences.
- Analyze site usage and performance.
You can manage cookie settings through your browser; however, disabling cookies may affect site functionality.
9. Your Rights Under GDPR and Greek Law
- You have the right to:
- Access your personal data.
- Rectify inaccurate or incomplete data.
- Erase your data (“right to be forgotten”) where permitted.
- Restrict or object to processing.
- Data portability to receive or transfer your data.
- Withdraw consent at any time (without affecting prior processing).
- Lodge a complaint with the Hellenic Data Protection Authority:
Address: Kifissias 1‑3, PC 115 23, Athens, Greece
Phone: +30 210 647 5600
Email: contact@dpa.gr
To exercise your rights, contact us at contact@almakariera.com. We will respond within one month.
10. Data Breach Notification
If a data breach risks your rights and freedoms, we will notify the Hellenic Data Protection Authority within 72 hours and inform you without undue delay when required.
11. Changes to This Policy
We may update this Policy at any time. The revised Policy will indicate the updated Effective Date. Continued use after changes constitutes acceptance.