Job Openings Virtual Executive Personal Assistant

About the job Virtual Executive Personal Assistant

Organization: Alonso & Alonso Attorneys at Law, PLLC
Reports to: Chief Operating Officer (COO)
Employment Type: Contractor (Full-Time Equivalent)
Location: Remote

About Us

At Alonso & Alonso Attorneys at Law, we provide tailored, high-impact legal services to clients across the United States, with a focus on compassion, precision, and results. Our strength lies in operational excellence, innovation, and a shared mission to serve with integrity. As we continue to expand internationally, we are seeking an exceptional professional to join our leadership support team remotely

Job Summary

The Executive Virtual Assistant to the COO (Remote Contractor) serves as a key operational and strategic partner to the Chief Operating Officer, ensuring smooth coordination, communication, and execution of high-level initiatives across the firm.

The ideal candidate is detail-oriented, proactive, and adaptable, capable of translating direction into execution with minimal supervision while maintaining discretion and professionalism in all matters.


Essential Responsibilities and Duties

Executive Support & Coordination

  • Manage the COO's daily schedule, virtual meetings, and communications across U.S. and LATAM time zones.

  • Serve as the virtual liaison between the COO, firm leadership, and key stakeholders.

  • Draft, review, and organize correspondence, meeting agendas, and confidential briefings.

  • Track and follow up on critical action items to ensure accountability and timely completion.

  • Maintain strict confidentiality in all executive communications and business matters.

Communication & Stakeholder Relations

  • Draft professional communications on behalf of the COO for internal and external audiences.

  • Facilitate clear, timely, and consistent communication across executive, legal, and operations teams.

  • Maintain rapport with partners, department heads, and vendors, ensuring alignment and professionalism.

Administrative Excellence & Reporting

  • Organize and maintain secure digital filing systems for executive and operational documentation.

  • Manage expense reports, invoicing, and vendor communications as delegated by the COO.

  • Anticipate needs, identify gaps, and propose process improvements to optimize executive efficiency.


Required Qualifications

Core Skills & Competencies

  • Advanced written and verbal communication abilities in English and Spanish (required).

  • Exceptional organizational, prioritization, and time management skills.

  • High level of discretion, integrity, and professionalism in managing sensitive information.

  • Strong command of productivity tools: Microsoft Office Suite, Google Workspace, RingCentral and project management software (e.g Monday.com).

  • Strategic thinker with attention to operational detail and efficiency.

  • Demonstrated ability to anticipate executive needs and act proactively.

Technical Requirements

  • Computer: Intel i5 (8th Gen+) or AMD Ryzen 5 (3000+), or Mac M1+. Minimum 8 GB RAM, 256 GB SSD.

  • Operating System: Windows 11 or macOS.

  • Monitors: Two screens required.

  • Headset: USB wired or wireless headset.

  • Internet: Wired connection with a minimum speed of 20 Mbps.


Key Performance Indicators (KPIs)

  • Timeliness and precision in managing the COO's priorities, deliverables, and communications.

  • Demonstrated improvement in executive workflow efficiency and responsiveness.

  • Successful follow-through on operational and project-related initiatives.

  • High satisfaction rating from the COO and leadership regarding support quality.

  • Maintenance of professional discretion and confidentiality at all times.

Work Environment

  • Remote contractor position. Regular collaboration with U.S.-based executives and departments via virtual platforms.

  • Fast-paced, dynamic environment requiring adaptability and initiative.

  • May involve managing confidential personal and business-related matters.


Compensation & Benefits

  • Salary: Commensurate with experience.

  • Benefits Include:

    • Paid Time Off

    • Mental Health Days

    • Office Holidays


Application Process

You may apply via our career page: https://alonsoandalonsolaw.wd503.myworkdayjobs.com/Alonso


Physical Demands

This position primarily involves sedentary work, requiring the ability to sit for extended periods while using a computer, phone, and other office equipment. Must handle typing and data entry tasks efficiently.


Equal Opportunity Employment Statement

Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.



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