(WFH) Accounts Assistant

The General Accounting Executive is responsible for maintaining accurate financial records through precise data entry and reconciliation of transactions. This role involves managing accounts payable (AP) and accounts receivable (AR) invoices, recording revenue in SGD, preparing vendor costing compilation reports, and ensuring all entries are properly reflected in both the accounting and back-office systems.

The ideal candidate will demonstrate accuracy, efficiency, and attention to detail in handling high volumes of financial data and supporting month-end reporting processes.

Key Responsibilities

• Perform data entry of AP and AR invoices in the accounting system, ensuring correct coding and timely posting.
• Record and verify SGD revenue transactions in the accounting system.
• Compile and maintain vendor costing reports, ensuring data accuracy and completeness.
• Input and reconcile financial data between back-office and accounting systems.
• Assist in monthly closing activities, including reconciliations and journal entries.
• Support the preparation of financial reports, summaries, and audit documentation.
• Communicate with vendors and internal teams to clarify invoice discrepancies or missing information.
• Ensure all financial records comply with company policies and accounting standards.

Requirements/Required Skills

1. Technical / Functional Skills

• Proficiency in accounting software (e.g., Xero, QuickBooks, MYOB, SAP, or equivalent).
• Knowledge of accounts payable and receivable processes.
• Strong data entry accuracy and familiarity with transaction posting.
• Understanding of chart of accounts, GL coding, and basic journal entries.
• Competence in Microsoft Excel / Google Sheets for reporting and data compilation (e.g., VLOOKUP, pivot tables).
• Experience working with back-office or ERP systems.

2. Analytical & Reporting Skills

• Smart and analytical mindset, with the ability to quickly understand and solve accounting-related.
• Ability to analyze vendor cost data and identify inconsistencies or trends.
• Strong attention to numerical accuracy and reconciliation.
• Competence in generating and interpreting financial and operational reports.
• Capable of assisting in variance analysis and data validation for management reporting.
• Ability to monitor and track AP/AR aging and revenue recognition accuracy.

3. Organizational Skills

• Strong attention to detail and commitment to maintaining data integrity.
• Ability to manage multiple tasks and meet deadlines under time pressure.
• Efficient in document management and record keeping.
• Capable of maintaining the confidentiality of financial information.
• Systematic and process-driven in managing recurring accounting tasks.

4. Soft Skills

• High level of accuracy and reliability in data handling.
• Strong communication skills to coordinate with internal departments and vendors.
• Team-oriented, with the ability to collaborate across finance and operations teams.
• Proactive and adaptable, willing to learn and improve processes.
• Positive attitude and professionalism when handling repetitive tasks.

5. Preferred Qualifications

• Diploma or Bachelor's Degree in Accounting, Finance, or related field.
• 1-3 years of experience in a general accounting or finance support role.
• Prior experience with Xero or similar accounting systems preferred.
• Familiarity with multi-currency transactions (especially SGD, MYR, USD).
• Experience in vendor cost management or reporting will be an advantage.
• Strong proficiency in Excel-based reporting and data analysis.