Job Openings (Pinewood) Secondary Administrative Officer

About the job (Pinewood) Secondary Administrative Officer

Overview of the Position

The Secondary Administrative Officer is responsible for specific tasks related to the Secondary School. S/he is an organized person who embraces the mission, vision, and core values of the school with the ability to multitask the many responsibilities of the position.

Scope of the Position

The Secondary Administrative Officer is part of the Administrative team and reports to the Secondary Principal.


The hours of the position are between 8.15 to 16:15 throughout the fiscal year and with required evening and/or weekend hours.


Assists the Secondary principal with the daily operations of the school

Manage all phonecalls and emails directed to the Secondary School division. Communicate with parents, teachers, and students as needed.

Provide the Principal with all necessary data regarding school operations.

Monitor student attendance, including making parent phone calls and sending emails. Run the attendance report at the end of each day and inform the Principal.

Make substitution arrangements and update daily the Substitution Coverage records. Schedule all appointments and interviews.

Use Athena and ManageBac (the schools LMS and SIS) to their fullest capacity in all areas related to classes, students, and parents as directed by the Principal.

Prepare transcripts for current and leaving students.

Liaise with the security guard when students leave earlier / arrive later.

Assist the Principal in scheduling and preparing field trips, events, and exams. Contact traffic police to arrange safety controls ahead of field trips.

Assign lockers and address relevant concerns throughout the year.

Contact parents and students regarding all matters related to after-school activities. Order school supplies and books, follow up on orders, and organize distribution Make photocopies and scan documents

Required Qualifications

Degree in related or relevant field to the position

Two or more years of successful experience

Excellent working knowledge of English and Greek

Experience in the educational field is a plus

Computer proficiency, especially in Word, Excel and the use of computer programs

Method of Application

We invite experienced, qualified candidates to send a cover letter and detailed resume in English to: [email protected] and mention "Secondary admin position" in the subject line or through our website.