Admin Officer

Industry: Accounting Firm

Job Summary

We are looking for a reliable and well-organized Admin Officer to join our client, a professional accounting firm. You will be responsible for supporting day-to-day office operations, purchasing, stock control, and internal documentation. This is a great opportunity to grow in a stable and professional work environment.

Main Responsibilities:

• Manage daily administrative tasks, including filing, scanning, and organizing documents, ensuring accuracy and confidentiality.
• Coordinate meetings, schedules, and internal office communications effectively.
• Handle incoming calls, emails, and client inquiries in a professional and timely manner.
• Support the accounting team with document preparation, data entry, and other administrative tasks.
• Maintain office supplies inventory and ensure smooth day-to-day operations.
• Assist HR and finance departments with administrative support as needed, including onboarding processes and payroll documentation.
• Ensure proper documentation and confidential handling of sensitive files and records.
• Liaise with vendors, service providers, and clients for procurement, maintenance, and office-related needs.
• Monitor and manage office stock levels, including pantry and office equipment.
• Oversee office hygiene, safety, and security procedures to maintain a comfortable and compliant work environment.
• Manage petty cash and support finance-related transactions related to office expenses.

Job Requirements

• Bachelors degree in Business Administration, Management, or related field.
• Minimum 2-3 years experience in an administrative role.
• Fluent in English (both written and spoken); good command of Chinese is a strong advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Strong organizational skills with great attention to detail and ability to multitask.
• Excellent communication and interpersonal skills, with a professional and friendly attitude.
• Ability to work independently and collaboratively in a fast-paced office environment.

• Responsible, trustworthy, and maintains high integrity.