Administrative Assistant

The Arc of Central Alabama is an organization that provides a full range of services for children and adults with intellectual and developmental disabilities. The Arc is looking for an initiative-taking, technology savvy, meticulous individual to join our Employment Services team. They will provide administrative support for employment, transition, and career programming, and will have a broad and varied role, with tasks being allocated by multiple people at a variety of levels across the division. Overall responsibilities include:

RESPONSIBILITIES AND DUTIES:

• Screening Phone calls
• Monitoring Therap entries

• Prepare and Schedule meetings in person and virtually.

• Assist with billing function as needed by VP to ADRS/DMH.

• Manage contact information needs by the department and deliver communications.

• Submit monthly progress reports to partnering agencies.

• Update monthly authorizations for services.

• Organizing division schedules, events and files with a system that is user friendly to everyone.

• Assist with Summer JETS intake process, scheduling and time keeping of participants in program

• Co-teach/Teach DSP orientation

• Ordering supplies/Manage purchases for school needs
• Assist in home inspections for cleanliness and compliance.

• Perform other duties as assigned as needed by leadership.

Qualifications:

• Understands of clerical procedures and systems such as recordkeeping and filing

• Demonstrates ability to work independently and take initiative within the scope of work.

• Ability to communicate effectively with peers and leadership orally and in writing.

• Demonstrates working knowledge of the Microsoft Office Software Suite.

• Meticulous and thorough

• Ability to anticipate the needs of the department and complete tasks without needing to be asked.

• Manages time efficiently and prioritizes tasks while maintaining quality standards

• Possesses good judgment and ability to make good decisions.

• Ability to work independently and in a team environment

• Initiative-taking analytical person

• Displays a professional attitude and demeanor.

EXPERIENCE: 3+ year(s) of administrative experience in the mental health field preferred

• High School Diploma or Equivalent is required

• BS or BA degree in business, office administration, or related field is preferred

ADDITIONAL REQUIREMENTS: Must clear all background checks and pre-hire testing.