Executive Secretary

A distinguished and well-established institution in Saudi Arabia is seeking a highly capable Executive Secretary to operate within the Office of the President & CEO.

This is not a traditional administrative role. It is a strategic executive support position requiring confidence, discretion, strong public relations acumen, and the ability to engage professionally with senior government officials, board members, institutional partners, and high-profile stakeholders.

The Opportunity

You will serve as a trusted extension of the CEOs office — ensuring seamless executive operations while maintaining a strong external presence.

You will coordinate high-level engagements, manage sensitive documentation, and represent the leadership office with professionalism and credibility.

This role requires someone who is:

• Calm under pressure
• Confident in senior environments
• Skilled in relationship management
• Able to build and maintain professional networks

Key Scope of Responsibility

Executive Office Leadership

• Oversee the day-to-day operation of the CEOs office
• Manage complex calendars and high-level scheduling
• Prepare executive briefs, summaries, and strategic materials

Stakeholder & VIP Engagement

• Act as a professional interface between leadership and external stakeholders
• Engage confidently with government entities, institutional partners, and senior executives
• Support protocol and official visits with professionalism

Communication & Representation

• Draft formal correspondence in Arabic and English
• Ensure clarity, diplomacy, and discretion in all communications
• Maintain executive-level standards in documentation and presentation

Governance & Coordination

• Coordinate board-related matters and executive documentation
• Prepare accurate minutes and leadership reports
• Ensure alignment with institutional standards and governance processes

Events & Official Engagements

• Organize high-profile meetings, conferences, and official engagements
• Manage executive travel and logistics with precision

Profile We Seek

• Experience supporting senior leadership, board members, or executive offices
• Strong exposure to public relations, protocol handling, or stakeholder engagement
• Exceptional Arabic and English communication skills
• High emotional intelligence and executive presence
• The networking capability of a business development professional
• Absolute discretion and integrity

This appointment aligns with national workforce development initiatives and institutional requirements.