Legal Secretary

Legal Secretary for a global law firm based in central Tokyo, mainly supporting Capital Markets team and Projects team. 

Main Responsibilities:

• Provide professional, proactive secretarial support to fee earners.
• Manage document production, formatting, and revisions.
• Maintain calendars, schedule meetings, and handle travel arrangements.
• Support administrative tasks such as filing, billing, and expense claims.
• Assist with reception duties, courier handling, and office upkeep.
• Coordinate IT-related tasks and liaise with the IT team as needed.
• Perform other duties as required by office management.

Requirements:

• Prior secretarial experience preferred (law firm or corporate background a plus).
• Strong administrative, organizational, and multitasking skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills in Japanese and English.
• Team player with a proactive and professional attitude.
• Ability to handle confidential information with discretion.
• Flexibility to accommodate urgent requests and occasional overtime.

Work Conditions:

• Office-based, Monday to Friday, standard working hours. 
• Overtime may be required with prior approval.
• Six-month probation period upon joining.

Note: Duties and responsibilities may be updated as needed.