Administration Officer

Administration Officer - KSA National

Location: Riyadh, Kingdom of Saudi Arabia

Experience: 3+ years of experience in administration or office management within Saudi Arabia

Education: Bachelor's degree in business administration or a related field

Languages: English and Arabic (mandatory)

About the Client

Our client is a global leader in inventory optimization and supply chain planning, supporting organizations worldwide with advanced technology and expert-driven solutions. With a strong footprint across international markets and a growing presence in the Kingdom, the company empowers businesses to enhance forecasting, increase product availability, and minimize operational inefficiencies.

This role will support their expanding operations in Riyadh by ensuring efficient administrative and office management.

About the Role

The Administration Officer will play a key role in managing day-to-day office operations, supporting HR and finance functions, and ensuring organizational compliance with local regulations. The ideal candidate is detail-oriented, well-organized, and capable of handling multiple responsibilities in a dynamic environment.

This position requires strong coordination skills, the ability to work independently, and a solid understanding of administrative processes within Saudi Arabia.

Job Responsibilities

• Office Administration
  • Oversee daily office operations and maintain a professional work environment.
  • Manage office supplies, equipment, vendors, and facility-related requirements.
  • Coordinate maintenance needs for the office.
• Document & Record Management
  • Maintain accurate records of company documents, contracts, and official correspondence.
  • Support filing and archiving activities in line with company policies.
• HR & Employee Support
  • Assist with employee onboarding, documentation, and coordination with the PRO for visa and residency processes.
  • Maintain employee records and support payroll coordination.
• Finance & Procurement Support
  • Assist in invoice processing, expense tracking, and petty cash management.
  • Support procurement of office supplies and services.
• Government & Compliance Coordination
  • Coordinate with the PRO to ensure compliance with Saudi labor and regulatory requirements.
  • Support activities on platforms such as QIWA, GOSI, Absher, and Mudad when required.
• Travel & Event Coordination
  • Arrange travel bookings, hotel reservations, and meeting logistics.
  • Assist in planning and organizing corporate events and training sessions.

Core Competencies:

• Strong understanding of Saudi HR processes, labor laws, and compliance requirements.
• Experience using government platforms such as QIWA, GOSI, Absher, and Mudad.
• Strong organizational and multitasking capabilities.
• Excellent communication skills in Arabic and English.
• Proficiency in Microsoft Office Suite.
• High attention to detail with strong problem-solving skills

Only shortlisted candidates shall be contacted.