About the job Executive Assistant
About the Role
We are looking for a highly organised, proactive, and detail-oriented Executive Assistant
to provide administrative and operational support to senior management. The ideal
candidate should be able to manage multiple priorities, coordinate with various
stakeholders, and ensure smooth day-to-day operations.
Key Responsibilities
- Manage calendars, appointments, meetings, and schedules.
- Coordinate internal and external meetings and maintain meeting records.
- Handle emails, correspondence, calls, and follow-ups.
- Prepare reports, presentations, documents, and other administrative materials.
- Coordinate with different departments to track tasks, deadlines, and deliverables.
- Organise travel arrangements, accommodation, itineraries, and related logistics.
- Maintain confidential documents, records, and information.
- Coordinate with clients, vendors, partners, and other external stakeholders.
- Assist with events, projects, presentations, and special assignments.
- Conduct research and compile information when required.
- Follow up on pending matters and ensure timely completion of assigned tasks.
- Support senior management with day-to-day administrative requirements.
- Perform other duties and responsibilities as assigned.
Requirements
- Bachelor’s degree in Business Administration, Management, or a related field.
- 2–5 years of experience in an Executive Assistant, Personal Assistant, Administrative
Assistant, or similar role.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in MS Office and Google Workspace.
- Ability to multitask and prioritise effectively.
- Strong attention to detail and follow-through.
- Professional communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
- Ability to work independently and take initiative.
Preferred Skills
- Experience supporting senior management.
- Strong coordination and stakeholder-management skills.
- Good problem-solving and decision-making abilities.
- Experience in the media, entertainment, VFX, or creative industry will be an
advantage.
Key Competencies
Organisation | Communication | Time Management | Attention to Detail | Confidentiality |
Coordination | Problem Solving | Ownership | Adaptability