Accounts Payable

Job Summary:

We are looking for a reliable and detail-oriented Accounts Payable Accountant to manage all aspects of our payables process. The ideal candidate will be responsible for ensuring timely and accurate processing of vendor invoices, payment runs, expense reports, and vendor account reconciliation. This role plays a critical part in maintaining healthy supplier relationships and ensuring the financial integrity of the companys disbursement operations.

Key Responsibilities:

• Process vendor invoices accurately and in a timely manner, ensuring appropriate approvals and documentation.
• Prepare and execute weekly/monthly payment runs (check, ACH, wire).
• Reconcile accounts payable ledger to ensure accuracy and completeness.
• Respond to vendor inquiries and resolve billing discrepancies promptly.
• Maintain vendor records and ensure compliance with company policies and tax regulations (e.g., W-9, 1099).
• Review and process employee expense reports in accordance with internal policies.
• Assist with month-end and year-end closing activities, including accruals and reporting.
• Collaborate with procurement and operations teams to ensure proper coding and purchase order matching.
• Support internal and external audit requirements related to payables.

Qualifications:

• Bachelors degree in Accounting, Finance, or a related field.
• 2+ years of experience in accounting, with a concentration in accounts payable.
• Strong understanding of basic accounting principles and AP best practices.
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle).
• Strong Excel skills and familiarity with ERP/AP automation systems.
• High attention to detail and organizational skills.
• Strong communication skills and the ability to work well with vendors and cross-functional teams.

Preferred Qualifications:

• Experience in [specific industry, e.g., construction, retail, hospitality].
• Knowledge of purchase order systems and three-way matching processes.
• Familiarity with tax compliance related to vendor payments (e.g., sales tax, 1099 filing).