Intern - Administration

Key Responsibilities

• Assist the team in coordinating international and local travel arrangements, including transportation, flights, accommodation, and visa processing
• Support communication with travel vendors and suppliers to obtain quotations, negotiate rates, and ensure compliance with company travel guidelines
• Help manage employee travel-related queries, changes, or cancellations, ensuring a smooth travel experience
• Maintain and update the Foreign Travel Tracker/Visa Tracker with accurate information
• Assist in record-keeping and documentation for all travel bookings, costs, and reports
• Coordinate with department heads, project managers, and country teams (Sri Lanka, Malaysia, Indonesia) to ensure smooth operations
• Support the team with ad hoc reporting, data analysis, and presentation preparation for management reviews
• Learn and follow company travel policies and procedures, ensuring compliance and consistency in all processes

Person Specifications

• Currently pursuing or recently completed a Bachelors degree or Higher Diploma in Travel, Airline, Business, or related field (e.g., Higher Diploma in Airport Management from Sri Lankan Airlines Training College)
• Strong communication skills in English, both written and verbal
• Good coordination and relationship-building skills with internal teams and vendors
• Basic understanding of cost-saving practices and vendor management
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to manage multiple tasks and prioritize effectively
• Organized, proactive, and eager to learn about travel coordination and operations in a corporate environment