Associate Fund Administrator

KEY RESPONSIBILITIES

• Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews;
• Assist in setting up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and GBC 1 / GBC 2 SPVs;
• Assist on closings for closed-end funds / admittance of investors and undertaking customer due diligence;
• Assist in preparing capital calls / drawdown notices and having same approved by the Board / GP;
• Maintain drawdown trackers and update share registers;
• Assist in preparing written resolutions for the approval of transactions (including investments / restructuring / disposal of investment etc.);
• Prepare Board packs including arranging and assisting Board meetings (preparation of minutes and follow up on matters arising);
• Prepare and process monthly and ad-hoc payment instructions both manually and on internet banking;
• Circulate quarterly management accounts / capital account statements to investors;
• Liaise with external parties such as Bankers, Auditors, Lawyers and Regulatory bodies;
• Provide a high standard of customer service for existing and potential clients on a sub portfolio;
• Provide assistance in ensuring all transactions pertaining to the management of the clients affairs are executed timely and efficiently;
• Develop and maintain relationships with internal departments of the Company including Client Services, Compliance, & Accounting to timely and effectively support the clients activities;
• Communicate effectively with all levels of management, other departments, business areas and clients;
• Maintain accurate data for all client enquiries and regularly update personal workload;
• Follow up on client correspondence such as letters, faxes, emails, client telephone calls;
• Maintain comprehensive and up to date client, business and transaction records on interaction with clients at all times;
• Document filing, update client information on relevant internal systems;
• Compile, draft and distribute minutes of meetings;
• Daily and effective input on timesheet or any time management system;
• Attend client meetings with Manager as and when required;
• Ensure that necessary filings as per the Legal & Regulatory framework are made within the prescribed deadline;
• Ensure compliance with internal systems, procedures and processes;
• Has the ability to work on a specialist funds software (E-Front) as and when required;
• Assist in the preparation of NAV;
• Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.