Senior Fund Administrator

JOB SUMMARY

• Under the direction of the reporting lines, the senior fund administrator is responsible for a portfolio of clients and act as a direct point of contact in advising clients on Fund Structures.

KEY FUNCTIONS

• Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews;
• Responsible for a portfolio of clients and acting as the direct point of contact;
• Ensure all transactions pertaining to the management of the clients affairs are executed timely and efficiently;
• Set up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and GBC 1 / GBC 2 SPVs;
• Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence;
• Prepare capital calls / drawdown notices and having same approved by the Board / GP;
• Ensure that drawdown trackers are properly maintained and share registers are up to date;
• Prepare and review written resolutions for the approval of transactions (including investments / restructuring / disposal of investment etc.);
• Prepare and review Board packs including arranging and attending Board meetings (preparation of minutes and follow up on matters arising);
• Prepare / process and review monthly and ad-hoc payment instructions both manually and on internet banking;
• Circulate quarterly management accounts / capital account statements to investors;
• Support the NAV review and sign off in accordance with set procedures;
• Assist the accounting team for the finalization and filing of annual audited financial statements;
• Co-ordinate and resolve all fund-related issues;
• Attend to client queries in a timely manner with a high service standard ensuring ownership through to completion;
• Provide a high standard of customer service to clients;
• Proactively resolve clients issues and escalating as required;
• Build and maintain good relationship internally with juniors, peers and line manager;
• Lead, coach and provide direction to junior fund staff in all areas of their work.
• Maintaining proper and complete file for each client physical as well as on the DMS;
• Ensuring that the required information is uploaded and updated on the relevant internal systems in place;
• Dealing with enquiries by email and by telephone, supplying information relating to funds portfolios;
• Ensure KYC on new investors/directors;
• Provide relevant training to subordinates;
• Processing dividend payments & other payment instructions;
• Ensure compliance with anti-money laundering procedures;
• Daily and effective input on time sheet or any time management system;
• Attend client meetings with Manager as and when required;
• Review and approve client invoices as part of the billing process;
• Assist the Manager for new quotes or proposals to prospective clients;
• Ensure that necessary filings as per the Legal & Regulatory framework are made within the prescribed deadline; Ensure compliance with internal systems, procedures and processes;
• Input data on a specialist funds software and make optimum use of the software as and when/where required;
• Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.

REQUIREMENTS

• Either a degree in Law & Management, Accounting or currently undertaking ACCA/ICSA;
• A minimum of 3-4 years working experience in a similar position within a Management Company;
• Good Knowledge of legal & regulatory framework, finance principles and reporting;

SKILLS

• Good analytical and problem solving skills;
• Good Knowledge of legal & regulatory framework, finance principles and reporting;
• Proficient in Ms. Excel, Word, PowerPoint & Outlook;
• Excellent written and verbal communication skills - ability to draft effective communications (emails, letters, memos, instructions) with good grammar, spelling & proofreading skills;
• Strong organizational and multi-tasking skills;
• Ability to work in a fast moving, demanding, high-pressure environment;
• A high level of accuracy and attention to detail;
• Highly motivated with the ability to work well as an individual and from their own initiative as well as being able to work in a team environment;
• Ability to maintain high level of confidentiality;
• Computer Literate: Ms. Office Word, Excel, PowerPoint & Outlook.
• Is autonomous, self-disciplined and can productively work remotely.