Payroll Administrator

We are seeking a detail-oriented and experienced Payroll Administrator to manage all aspects of payroll processing for a multi-state workforce. This role requires expertise in both in-house and third-party payroll systems, certified payroll reporting, and job cost allocation. The ideal candidate will play a key role in ensuring payroll accuracy, regulatory compliance, and efficient reporting to support internal teams and external stakeholders.

Key Responsibilities:

Payroll Processing

• Administer full-cycle, multi-state payroll for hourly and salaried employees.
• Process off-cycle payrolls and corrections as needed while maintaining data accuracy and confidentiality.
• Ensure correct application of earnings, deductions, garnishments, and taxes.

System Management & Implementation

• Support the setup, implementation, and maintenance of third-party payroll providers (e.g., ADP, Paychex, Paycom).
• Ensure seamless integration between payroll, HRIS, timekeeping, and accounting systems.

Compliance & Reporting

• Maintain compliance with all federal, state, and local payroll regulations.
• Prepare certified payroll reports for public works and government-funded projects.
• Produce reports for audits, internal reviews, and government agencies as required.

Job Cost Allocation

• Accurately allocate payroll costs to the correct job codes, projects, and departments.
• Work closely with project managers and finance teams to support labor cost tracking and reporting.
• Reconcile payroll with job costing data to ensure labor is appropriately billed and budgeted.

Vendor & Stakeholder Coordination

• Serve as the primary point of contact for third-party payroll providers.
• Partner with HR, accounting, and operations to resolve discrepancies and streamline processes.

Continuous Improvement

• Recommend and implement process improvements to enhance payroll accuracy and efficiency.
• Keep current on changes in payroll laws, prevailing wage regulations, and system capabilities.

Qualifications:

• 3-5+ years of payroll administration experience, including multi-state payroll.
• Experience with both in-house and outsourced payroll processing.
• Demonstrated experience in job cost allocation and labor cost tracking
• Knowledge of certified payroll reporting strongly preferred.
• Proficiency with payroll software (e.g., ADP, Paycom, Paychex) and Microsoft Excel.
• Strong understanding of wage and hour laws, tax compliance, and labor allocations.
• Excellent organizational, problem-solving, and communication skills.
• High level of discretion and confidentiality in handling sensitive information.

Preferred Certifications:

• FPC or CPP certification (Fundamental Payroll Certification or Certified Payroll Professional)