Accounts Payable and Payroll Specialist (On-Site)

Dial Manufacturing is a manufacturer and whole seller of air conditioner products, HVAC parts, mini splits and portable coolers. We have a manufacturing plant in China, a large distribution center in Phoenix and another distribution center in Mexico.

Accounts Payable and Payroll Specialist

This role will handle AP and payroll in collaboration with the Controller to maintain the General Ledger and process business transactions applying internal controls. An Accounting Specialist has the following main responsibilities plus any other as required:

· Monitor AP e-mail box and respond to e-mails.

· Enter vendor bills using PO three-way match.

· Reconcile pricing and quantity discrepancies with procurement.

· PO burn down and deposits reconciliation before issuing final payment of POs.

· Reconcile AP accrual account and research any item older than 3 months,

· Reconcile custom duties against the PO and receipt and clear any difference.

· Reconcile incoming freight invoices against freight accrued on each receipt and clear the difference.

· Reconcile Credit cards statements and match receipts.

· Review expense reports against receipts.

· Keep track of car rental expenses.

· Keep track of vendor deposits and reconcile the prepaid account.

· Calculate monthly sales commissions and send sales reps their commission statement.

· Prepare weekly check runs for approval, cut checks and positive pay

· Monitor bank account daily and approve or reject any payment caught in the fraud detector.

· Send wire transfer payments as needed.

· Reconcile bank account at month end and make sure all payments in the statement are entered.

· Review and submit for approval approve temp workers time sheets and process their invoices for payment

· Maintain vendor records and set up new suppliers requesting W-9 and filling out proper documentation for 1099.

· Prepare 1099 for vendors.

· Send Month end reports AP aging report and AP Clearing report.

· Assist with annual audit requests.

· Maintain employee records.

· Prepare Onboarding paperwork

· Keep track of benefits eligibility

· Assist with time card exceptions, PTO approvals, time card approvals

· Garnishments management through payroll and submitting corresponding payments

· Keep track of Quarterly and annual bonus

· Keep track of 401K ER match contributions and report them to payroll

· Distribute mandatory 401K notices to employees without e-mail

· Payroll processing on a bi-weekly basis

· Process employment terminations in payroll system and terminate their insurance

Requirements:

· Attention to detail

· Excellent business communication skills

· Strong organizational and time management skills

· Collaboration with other departments and teamwork skills

· Ability to work with large sets of data

· Ability to manage high volume of invoicing

· Basic use of excel formulas

· Comfortable navigating vendor portals

· Willingness to learn accounting

· Accounting degree is preferred

· Spanish fluency is a plus