Wedding and Event Manager

Our client is a luxury independent resort located in Payangan, Bali. They are currently seeking an experienced Wedding and Event Manager to lead, coordinate, and execute a wide range of events, ensuring exceptional service and memorable guest experiences.

Requirements:

• Bachelors degree in Management, Hospitality, Event Planning, or a related field.
  
• At least 3 years of proven experience in event planning, coordination, or management preferably within the hospitality, MICE, or tourism industry.
  
• Skilled in organizing various types of events, including weddings, with the ability to manage the entire process from concept to execution.
  
• Strong leadership qualities with excellent organizational and multitasking abilities.
  
• Exceptional communication, negotiation, and interpersonal skills.
  
• Familiarity with digital marketing and social media platforms is a plus.
  
• Willingness to work flexible hours, including weekends and public holidays, as needed based on event schedules.
  

Responsibilities:

Event Strategy & Planning

• Develop event concepts, themes, and overall execution strategies based on client and brand objectives.
• Lead client consultations to identify needs, expectations, and vision for the event.
• Oversee preparation of detailed event proposals, budgeting, and timelines.

• Ensure timely approvals, procurement, and pre-event readiness.

Operational Leadership

• Supervise and direct the event execution process from setup to breakdown.
• Coordinate with internal departments (F&B, Front Office, Housekeeping, Engineering, Security) to ensure smooth operations.
• Act as the main point of contact during events, handling all client/vendor inquiries and troubleshooting in real-time.

• Ensure all event standards are met or exceeded.

Client Experience & Relationship Management

• Build and maintain strong relationships with clients before, during, and after events.

• Handle client feedback professionally and implement improvements.

• Lead post-event evaluations to assess outcomes and areas for development.

Financial & Administrative Oversight

• Approve event-related financial documents including vendor payments, cost summaries, and billing.

• Monitor event budgets, control costs, and optimize resource allocation.

• Ensure accurate event documentation and archiving.

Marketing & Partnership Development

• Collaborate with the marketing team to promote resort-hosted events and brand visibility.
• Support creation of marketing collateral, digital content, and event promotions.
• Develop partnerships with external vendors, entertainers, sponsors, and media.

Team Management & Development

• Lead and mentor the Event team (Assistant Manager, Coordinators) to perform effectively.
• Schedule staff and delegate responsibilities to ensure efficient event execution.
• Conduct regular training, performance reviews, and team-building activities.