Purchasing and Fleet Manager

Job Purpose:

The Purchasing Manager will be responsible for developing and maintaining purchasing strategies, maintaining positive relationships with our suppliers, coordinating with internal teams regarding their supply needs, and providing overall oversight for the purchasing team.

The Purchasing Manager will be responsible for maintenance, licensing, and registration for all fleet vehicles within Comtel, ensuring strict servicing policy to maintain operational efficiency to minimize downtime and maintain schedules. Coordinate all vehicle lease receipt and return with leasing company and Fleet Director. Report any major repairs/damages to HR and Management. The salary range for this role is between $100,000-$120,000,  commensurate on relevant education, experience, and other job related factors. This role is expected to be in office Monday-Friday to assist with operational needs in the warehouse and with other matters relating to the business. 

Purchasing manager will oversee the warehouse, its staff and all aspects of its operations. Including but not limited to:

• Inventory control.
  • Organize and maintain a clean warehouse
• Managing the coordination and completion of all receipts, returns, transfers, repairs, and their documentation
• Ensure staff follow operational procedures when signing out material to ensure proper documentation.
  • Both technicians and warehouse staff
• Oversee tool sign out for larger equipment.
  • HEPA tents, ladders, actuator guns, etc.
• All related reports as needed.

Duties and Responsibilities:

• Managing daily purchasing activities, supervising staff, and allocating tasks
• Obtain manufacturer shipping schedule on all equipment ordered and relay to Project Management or Service Department
• Coordinate with Service department on drop ship part deliveries so customer billing can be completed in a timely manner.
• Managing supplier relations and negotiating prices and timelines
• Resolve any problems that arise in relation to delivery dates, quality, quantity, or cost of purchased goods and services.
• Issue purchase orders for office or job-related equipment.
• Work with Accounting Department on invoice discrepancies that are not in complete agreement with purchase orders.
• Oversee the return of unused or incorrect equipment.
• Utilize shipping software for packages going out (office or job-related shipments). i.e., UPS, Freight lines, and USPS.
• Maintain/service any warehouse equipment
• Assist with negotiating pricing with vendors.
• Assist with reports and documentation when required.
• Training new employees in the purchasing process and system
• Receipt of goods into warehouse and jobsite allocation.
• Maintain physical inventory records and conduct physical inventory, research variances.
• Manage consumables and reorder as necessary
• Ensure all orders are processed in an accurate and timely manner.
• Coordinate with other departments on office and warehouse needs, Ordering:
  • Office supplies, cleaning supplies, restroom supplies
  • PPE, First Aid supplies, fire extinguishers
  • Tools, Ladders, etc..

Other Duties:

This job description does not list all the duties of the job. You may be asked by supervisors or management to perform other instructions and duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.

Required Skills & Abilities:

• Excellent written and verbal communication skills.
• Superior customer service skills to deal with both internal staff and external customers.
• Manage multiple tasks simultaneously.
• Teamwork and Collaboration
• Planning, organizing, and implementing skills which allow the successful completion of a project by a specific due date.
• Effectively handle stressful situations.
• Adaptability to different situations
• Attention to detail and high level of accuracy.
• Hold a valid drivers license in the state of California or have the ability to get one within 6 months

Education, License and Experience:

• Five years experience in the field of Purchasing with accounting experience (construction-based experience preferred)
• Knowledge of clerical practices and procedures
• Computer skills and knowledge of office software packages (ie MS Word, Excel, Outlook and accounting software)
• Experience in the transportation industry
• Analytical mindset and good problem-solving skills

Physical Requirements:

• Employee is required to stand, walk, climb, sit, and use hands and fingers.
• Lifting of objects is required – occasional weight lift up to 75 lbs. unassisted.
• Ability to operate a motor vehicle in the state of CA, this may include large box trucks or towing trailers.
• Reaching, grasping, and carrying activities are also required.
• The noise level in the work environment is usually moderate.
• Although most work is performed inside, occasional outside activities are subject to seasonal temperature fluctuations.

Travel Requirements:

• As needed.

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.