[F/2026/005X] Assistant Officer, Construction Project Delivery, Industrial Site Management - 1 Position

The role holder is responsible in supporting the Construction Project Delivery (CPD) team in project implementation, focusing on project documentation, coordination, tracking, and procurement support.

Roles & Responsibilities:

Project Administration and Coordination Support

• Support project managers in project delivery and project site visits activities
• Assist in coordinating project-related events and key activities, including liaising with internal and external stakeholders, supporting event arrangements, and assisting in event arrangements where required.

Project Documentation and Records Management

• Manages the end-to-end lifecycle of project documentation (PD) — including filing, version control, archiving, and retrieval (digital & physical).

• Maintaining communication logs and assisting in basic correspondence.

Project Tracking and Information Management

• Maintains and updates project trackers, timelines, and spreadsheets using tools such as MS Project

• Compiling progress updates on deliverables and expenditure based on input from project managers.

Procurement Support

• Handles the compilation and organise of procurement documents (quotations, proposals, tenders), prepares price comparison tables, and maintains related records including contracts and purchase orders.

• Assist with contract binding and liaises with relevant departments for tender advertisement launches.

Budget Tracking and Reporting Assistance

• Compiles monthly expenditure updates, tracks budgets and payments, maintains cost spreadsheets, and performs basic checks on bid submissions and invoices.

Technical Support

• Assists with basic AutoCAD tasks, prepares presentation materials.

Meeting Coordination

• Schedules meetings, prepares materials, records minutes, and follows up on action items.

Key Requirements:

• Higher National Diploma (HND) / Level 5 Diploma in Business Administration, Engineering or related discipline
• Minimum 1 year of relevant experience in administrative, finance, project support/coordination roles.
• Able to communicate effectively in English and Bahasa Melayu, both verbally and in writing.
• Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).
• Experience in project documentation, coordination or support roles is preferred.
• Familiarity with project tools (e.g. Microsoft Project, Time.Graphics) or AutoCAD for viewing or plotting drawings is an advantage.
• Demonstrates strong organisational skills and meticulous attention to detail.

The closing date for this vacancy will be on 5 April 2026.

If you do not hear from the BEDB within 30 days from the closing date, please consider your application unsuccessful.