Accounting Assistant

Responsibilities

• Issue invoices and credit notes promptly and accurately
• Verify quotations and obtain approvals from the Operations Manager and General Manager
• Email invoices and Statements of Accounts (SOA) to customers
• Input and manage invoice data in Excel across two companies
• Review Excel entries and resolve discrepancies with sales staff
• Respond to customer queries via WhatsApp and phone regarding invoice settlements
• Prepare monthly reports including sales, credit notes, and salesperson performance
• Assist with monthly accounting requests
• File invoices for selected customers in designated folders
• Support ad-hoc billing and reporting tasks as needed
• Answer incoming phone calls when the Customer Liaison & Operations Coordinator is engaged

Requirements

• Prior experience in billing, accounts, or administrative support preferred
• Strong attention to detail and accuracy in handling numerical data
• Proficient in Microsoft Excel and comfortable working with multiple spreadsheets
• Good written and verbal communication skills
• Ability to liaise effectively across departments
• Organized, dependable, and capable of managing time efficiently
• Positive attitude and team-oriented mindset

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to Beecruits PDPA and e2is PDPA.