Project Coordinator

Project Coordinator / Project Administrator / Document Control
Division: Rail
Duration: Established office for 5+ years, with potential future relocation closer to New Haven
Work Type: In-person only

Key Responsibilities

1. Document Control & Organization

• Upload and download project documents.

• Maintain organization of files within Procore, Compass, and internal systems.

• Keep project logs current (RFIs, submittals, change orders, etc.).

2. Submittals & RFIs

• Review, proofread, and submit formal project correspondence.

• Draft and send RFIs; maintain accurate logs.

3. Project Coordination & Administrative Support

• Schedule material deliveries.

• Handle general clerical and office support duties.

• Assist Project Managers with technical and administrative tasks (based on experience).

• Help coordinate daily project activities and team communications.

• Support drawing reviews and specification compliance (depending on experience).

Experience & Background

• Open to a range of experience levels from administrative/document control through PE/APM level.

• Rail experience not required.

• Construction project background (civil, building, transportation) is highly valued.

• Electrical experience not required.

Preferred Tools & Platforms

• Software: Procore, Compass, Excel

• Systems: Familiarity with internal file management systems

Reporting & Growth

• Reports to Project Managers overseeing rail division projects.

• Offers a clear growth path toward PE or PM roles for driven individuals.

• Long-term opportunity with a growing rail division.