[B3G] Receptionist

Big 3 Media is hiring a part-time Receptionist for our Toa Payoh office. In this role, youll handle reception duties, coordinate with contracts, and ensure our daily operations run smoothly.We offer a flexible work schedule on Monday, Wednesday and Friday with occasional weekend shifts for emergencies. This position is ideal for someone who enjoys a variety of tasks and wants to be part of a dynamic and creative team.

Job Responsibilities

• Manage the front desk to ensure smooth daily operations.
• Greet visitors warmly and answer any questions they may have.
• Supervise contractors and manage basic facilities maintenance.
• Liaise with building management regarding tenancy matters.
• Maintain the office condition and coordinate with contractors for necessary repairs.
• Perform daily office and meeting room checks to address any issues promptly and efficiently.
• Purchase office supplies and equipment.
• Keep the reception area and all common areas clean and tidy at all times.
• Ensure deliveries are received and incoming mail is sorted and distributed.
• Handle incoming calls, messages, Whatsapp inquiries and relay messages to the relevant department.
• Assist the Finance Department with Drop cheques at the bank.
• Get documents authorized at the bank.
• Submit documents at the bank.
• Print sensitive documents and handle registered mailing at Singpost.
• Organize office spaces (pantry, meeting rooms, storerooms etc.)

Job Requirements

• Demonstrated ability to read, write and speak English fluently.
• Strong ability to manage external relationships effectively.
• Consistently punctual with a well-attended history.
• Working hours : Monday, Wednesday and Friday from 9:30AM to 2:30PM
• May be required to work on weekends in case of emergencies.