Virtual Data Entry & Admin Support Specialist Mid-Level

Pay Range: $22 -' $28/hour USD (CAD equivalent for Canadian hires)

Schedule: Full-Time | Flexible daytime shifts (must overlap at least 4 hours with EST)

Location: Remote Open to U.S. & Canadian residents

Experience Required: 13 years in admin, data entry, or back-office support

About the Role:

We're hiring Virtual Data Entry & Admin Support Specialists for a long-term contract with a SaaS company providing business and healthcare automation tools. This role blends precision-driven data entry with light admin support across various departments think of yourself as the digital glue that keeps internal ops running smoothly.

Its a step above your standard data entry gig: you'll not only input data but ensure its categorized, clean, verified, and synced across platforms. If you're someone who enjoys getting things right the first time, doesn't flinch at spreadsheets, and thrives in behind-the-scenes roles, you'll fit right in.

Key Responsibilities:

Input and manage large volumes of customer, billing, and project data using internal dashboards and spreadsheets

Perform regular data audits to catch duplicates, inconsistencies, or outdated info

Cross-check multiple sources to ensure data accuracy before submission

Create and update documentation, templates, and simple reports for team leads

Maintain cloud-based file systems and track key document updates

Respond to internal requests for data updates or info clarification

Occasionally support onboarding tasks, internal process checklists, or light CRM maintenance

Requirements:

4+ years of experience in data entry, admin, or ops coordination (remote preferred)

Comfortable with Excel/Google Sheets (you don't need to write macros, but formulas shouldn't scare you)

Highly organized with sharp attention to detail

Familiarity with digital tools like Slack, Zoom, Notion, and Trello

Can work independently, stay focused, and meet recurring weekly deadlines

Clear written communication especially when summarizing data updates or status checks

Quiet work environment and your own laptop/desktop with stable internet

Bonus Points For:

Experience with database software or CRMs like Salesforce, HubSpot, or Airtable

Knowledge of HIPAA, PIPEDA, or handling sensitive personal data

Bilingual (especially French-English) for Canadian applicants not required, but valued

Prior remote team collaboration experience across time zones

Perks & Benefits:

Fully remote work from anywhere in the U.S. or Canada

Flexible daytime scheduling (core overlap hours required)

Contract-to-hire potential after 90 days based on performance

Paid online training modules + documentation toolkit provided

Tech reimbursement after 30 days

Performance-based quarterly bonus opportunities

Long-term stability with minimal meetings and no micromanagement

Clear growth path into quality assurance, data analyst assistant, or team lead roles

Why This Role Might Be Right for You:

You've done data entry or admin before and know how to stay organized without being told what to do every hour. You want a role that respects your time, pays you fairly, and lets you work without unnecessary noise. If you're based in the U.S. or Canada, know your way around a spreadsheet, and are looking for solid mid-level remote work this one's a strong fit.

Hiring across the U.S. and Canada now next cohort starts mid-August.

Interviews will be scheduled on a rolling basis. Secure your slot while applications are open.