About the job BLR WORLD // Logistics Coordinator - International Conference
Job Description
Job Title: Logistics Coordinator - International Conference
Location: Riyadh, Saudi Arabia
Contract Type: Full time / Until July 31, 2025
Availability: ASAP
Event Date: 27th - 30th June, 2025
About BLR
BLR WORLD is an award-winning talent consultancy for the culture, entertainment and events sectors, enabling organizations to plan, staff and operate unique permanent and temporary visitor experiences with the very best people.
Our core services are HR Consultancy, Recruitment, Training, and Operations. We find brilliant people, create high performing teams, design environments and training to help them thrive, then manage them seamlessly on the ground. The result? One-of-a-kind experiences delivered by energized and enthusiastic teams, exceeding the highest standards.
About the role
BLR WORLD is seeking a Logistics Coordinator to oversee and manage all logistics-related aspects of the International Conference. This role involves working closely with an external logistics support company to ensure smooth event operations, from visa coordination and transportation to on-site logistics and staff requirements.
The Logistics Coordinator will be responsible for tracking logistics deliverables, ensuring all documentation is accurate and up to date, and providing regular updates to the Project Manager and Project Coordinator. The role requires strong attention to detail, organizational skills, and the ability to work collaboratively with vendors and stakeholders.
Responsibilities
Logistics Coordination & Oversight
Act as the primary liaison between BLR WORLD and the external logistics support company.
Ensure all logistics plans, transportation schedules, and accommodations align with project timelines.
Track and manage logistics-related documentation, including permits, approvals, and compliance requirements.
Staff & Vendor Support
Coordinate meal provisions for staff and vendors during live event days.
Ensure visa documentation and travel arrangements are completed for international participants.
Maintain clear communication with the logistics team and vendors to address operational needs.
Tracking & Reporting
Update and maintain the logistics tracker with real-time status updates.
Identify and report any risks, delays, or issues to the Project Manager.
Ensure all logistics-related invoices, approvals, and contracts are documented properly.
On-Site Logistics Support
Monitor and oversee event-day logistics including transportation, security coordination, and setup.
Support venue logistics, ensuring smooth movement of materials, guests, and staff.
Act as a point of contact for troubleshooting on-site logistics issues.
Candidate Requirements
Fluent in both Arabic and English (spoken & written).
2+ years of experience in logistics coordination, event operations, or supply chain management.
Strong organizational and tracking skills, with the ability to manage multiple logistics elements.
Experience working with vendors, logistics providers, and visa coordination.
Proficiency in Microsoft Office (Excel, Word, PowerPoint) and project tracking tools.
Ability to problem-solve quickly and efficiently in a fast-paced environment.
Experience in large-scale events or conferences is a plus.
Soft Skills
Highly organized and detail-oriented.
Strong communication skills for coordinating with multiple stakeholders.
Proactive and adaptable in managing last-minute changes.
Problem-solving mindset to handle logistics challenges.
Team player who can collaborate effectively with external vendors and internal teams.
Hard Skills
Logistics coordination & tracking.
Vendor & supplier management.
Visa processing & document coordination.
On-site logistics execution.
Data entry and reporting for logistics tracking.
Proficiency in Microsoft Office & project tracking software.
Location & Commitments
Contracted, Until Jul 31, 2025
- Work 5 days a week (flexibility on days according to project needs), 9 hours a day, including a 1-hour lunch break
Office based