Job Openings Remuneration Processor

About the job Remuneration Processor

ROLE AND RESPONSIBILITIES

Wage Keep & VIP Processing

  • Ensure all hours for weekly permanent employees upload successfully from Jarrison into Wage Keep

  • Ensure normal time and overtime hours are correctly processed on Wage Keep

  • Verify overtime hours are authorised by the Manager on the system

  • Query unauthorised hours and overtime with the Manager to reduce unnecessary pay queries

  • Weekly paid employees should be paid 45 hours per week; query deviations with the Manager

  • Ensure all allowances (sleep out, crane, decanting, moffat, nightshift, dangerous goods) are correctly processed on Wage Keep & VIP

    Request petty cash vouchers as indicated on the system

  • Submit and obtain Manager authorisation for all hours and allowances by 10:00 am every Monday (earlier if notified by Outsource Payroll Manager)

  • Escalate any late submissions to Payroll Manager

  • Finalize all hours on Wage Keep by Tuesday 17:00

  • Submit final Wage Keep report to Site Manager for approval before uploading hours into VIP

  • Create batch files to import hours from Wage Keep into VIP by Wednesday afternoon

  • Ensure Wage Keep reports balance with VIP for verification by Outsource Manager

  • Capture all ad hoc wage inputs correctly on VIP (e.g., Acknowledgment of Debt, Garnishee & Maintenance orders, fines, Union deductions/cancellations)

  • Provide reasons for employees with zero hours for the week

  • Correct negative net wages before pay run

  • Ensure weekend payments are filed correctly

  • Print weekly pay slips and distribute on Thursday afternoon and Friday morning; attach flyers when required

  • Assist with weekly wage filing

Payroll Processing

  • Process weekly and monthly wages

  • Query excessive overtime

  • Ensure earnings and deductions are authorised by BU Manager

  • Update BU changes on VIP and reporting Managers accurately

  • Update pay points monthly

  • Ensure deadlines are met

  • Process Salvage Loans correctly

  • Upload pay slips to ESS a day before pay day

  • Print and distribute pay slips for employees without ESS access

Leave Applications

  • Process annual, sick, and unpaid leave on VIP and NBCRFLI online system weekly

  • Inform Site Managers of rejected NBCRFLI leave applications

  • Ensure sick notes and family responsibility leave forms meet criteria with supporting documents

  • Assist managers and employees with leave queries

  • Apply for sick bonus once Council submits sick leave bonus report

  • Ensure December/January leave applications are authorised by Divisional Director and processed before NBCRFLI deadlines

NBCRFLI On-Line Return

  • Submit online return to Council by the 7th of every month

Filing

  • Submit filing to Wages Filing Clerk weekly to avoid backlog

  • Maintain clean offices; mark and file weekly wage reports clearly

General

  • Work confirmations

  • Uniform confirmations

COMPETENCIES

Minimum Requirements

  • Grade 12

  • VIP Course

  • At least 3 years experience with wages

Skills Required

  • Strong administrative skills

  • Organised

  • Able to complete forms related to own working area

  • Able to complete administrative procedures with necessary direction and systems

Personal Attributes

  • Attention to detail

  • Able to work under pressure

  • Adaptable

  • Sense of urgency

  • Persistent

Knowledge

  • VIP

  • Microsoft Excel and Word

  • Understanding of administrative procedures in own department

  • Bargaining Council rules


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