Accounts Payable Clerk

Main purpose:

Responsible for processing and managing vendor payments, expense reports, and maintaining accurate financial records. This role ensures timely payment processing while adhering to company policies and accounting principles.

Key Responsibilities:

 Invoice Processing

· Process vendor invoices accurately and efficiently

· Verify invoice details against purchase orders and receiving documents

· Code invoices with proper account and department information

· Resolve invoice discrepancies with vendors and internal departments

· Maintain organized digital and physical invoice filing systems

 Payment Management

· Schedule and process payments according to payment terms

· Prepare check runs and electronic payments

· Maintain vendor payment records

· Reconcile vendor statements and resolve payment discrepancies

· Process employee expense reimbursements

 Record Maintenance

· Enter and update vendor information in accounting systems

· Maintain accurate filing systems for financial documents

· Assist with month-end closing procedures

· Prepare accounts payable reports

· Support audit requirements by providing documentation

Compliance and Controls

· Follow established accounting policies and procedures

· Adhere to internal controls for payment authorization

· Ensure compliance with tax regulations

· Report suspicious activities or payment requests

Skills & Experience Requirements:

· 1 2 years experience in similar role

· Syspro experience essential

· Strong attention to detail and organizational skills

· Ability to maintain confidentiality with financial information