Finance Clerk

Minimum Requirements:

• Matric (Grade 12)
• Minimum Diploma
• Fluency in the English language
• 2 - 5 years working experience in finance
• Good telephonic and communication skills
• Strong on account reconciliations
• Able to enforce company policies
• Teamwork and Cooperation within and across departments
  
• Fully computer literate
• Microsoft Office
• Microsoft Outlook
• Microsoft Excel
• MS Power Point
• SYSPRO experience would be an advantage
• Self-motivated
• Enthusiasm in carrying out his/her duties
• A person who can work on his/her own with minimum supervision
• Experience in handling customers in various situations
• Attention to detail
• Able to make effective decision independently
• Target driven

Responsibilities:

Debtors:

• Open new customer accounts on SYSPRO
• Send out monthly statements using Debtors Manager tool, SYSTEM 1A
• Generate Age Analysis for blue chip customers, discuss with Account Managers on a fortnightly basis
• Telephonic and email collections, ensuring the customers have received invoices timeously to avoid delays in closing payment cycles
• Reconcile accounts as and when required
• Liaise with customers on queries they may have regarding invoices issued
• Request remittance advises from customers to ensure payments are allocated accordingly
• Report on a weekly basis to Finance Manager regarding any difficulties arising with customers to avoid delays in payments
• Allocate deposits to various customer accounts on SYSPRO
• Manage the invoice submission to various customers

Credit Application:

• Check Credit and COD applications as they get submitted
• Work closely with Sales Department regarding credit application process and vetting of customers
• Inform Account Managers on any errors or discrepancies that need to be corrected before applications can be processed
• Review all documents ensuring all necessary statutory documents are accompanied with the applications
• Send onto Finance Manager for vetting
• Once approved, draft approval letters for submission back to customers
• Open relevant accounts on SYSPRO with all necessary information
• Maintain COD Accounts by ensuring stock is not invoiced until payments are reflecting in the bank accounts

Cashbook Duties:

• Responsible for maintaining the cashbook
• Recording daily entries, both payments and receipts
• Inform the rest of the finance team of deposits that are reflecting in the bank

Adhoc Duties:

• Assist the team in ensuring the smooth running of the department
• Filing on weekly basis
• Work closely with the Sales Department
• Maintain good customer relationships