Job Openings Debtors Clerk

About the job Debtors Clerk

Debtors Clerk

Responsibilities:

Debtors:
  • Open new customer accounts on SYSPRO.
  • Send out monthly statements using Debtors Manager tool, SYSTEM 1A.
  • Generate Age Analysis for blue chip customers and discuss with Account Managers fortnightly.
  • Conduct telephonic and email collections, ensuring customers receive invoices on time to avoid payment delays.
  • Reconcile accounts as required.
  • Liaise with customers regarding invoice queries.
  • Request remittance advices from customers to ensure accurate payment allocation.
  • Report weekly to Finance Manager on any payment difficulties.
  • Allocate deposits to customer accounts on SYSPRO.
  • Manage invoice submission to various customers.
Credit Application / COD Forms:
  • Review Credit and COD applications upon submission.
  • Collaborate closely with Sales Department on credit application processing and customer vetting.
  • Notify Account Managers of errors or discrepancies that must be corrected before processing.
  • Verify all statutory documents accompany applications.
  • Forward applications to Finance Manager for vetting.
  • Draft approval letters for customers once applications are approved.
  • Open relevant accounts on SYSPRO with all required information.
  • Maintain COD accounts by ensuring stock is not invoiced until payments appear in bank accounts.
Cashbook Duties:
  • Maintain the cashbook.
  • Record daily payment and receipt entries.
  • Inform finance team of deposits reflected in the bank.
Adhoc Duties:
  • Assist the team to ensure smooth department operations.
  • File documents weekly.
  • Work closely with the Sales Department.
  • Maintain good customer relationships.
Person Profile Must Have/Be:
  • Minimum Diploma.
  • Fluency in English.
  • 2-5 years working experience in finance.
  • Good telephonic and communication skills.
  • Strong account reconciliation skills.
  • Enjoys working with numbers.
  • Able to enforce company policies.
  • Team player with cooperation across departments.
  • Fully computer literate with proficiency in:
    • Microsoft Office
    • Microsoft Outlook
    • Microsoft Excel
    • Microsoft PowerPoint
  • SYSPRO experience advantageous.
  • Self-motivated and enthusiastic in duties.
  • Able to work independently with minimal supervision.
  • Experienced in handling customers in various situations.
  • Detail-oriented.
  • Able to make effective independent decisions.
  • Target driven.

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