Executive Assistant

6 Month Contract

Minimum Requirements:

• Matric / Grade 12
• Relevant diploma or certificate
• Minimum: Minimum of 5-7 years Executive Assistant experience
• Microsoft Office, Internet, Teams
• All-round executive secretarial and administrative knowledge

Responsibilities:

• Management of diaries by setting up meetings, checking conflicting meeting and communicating with all stakeholders
• Take meeting minutes or record meetings as needed, type minutes and distribute to the Executive and ultimately distribution list within appropriate time frame
• Offer office support to the division by networking and liaising with facilities management ensuring a timely turn- around time
• Manage office budget by applying cost effectiveness principles in everyday operations
• Event coordination and management of special projects
• Create and maintain relationships with internal and external stakeholders on all levels
• Make all travel arrangements, visas, hotel bookings, car rentals and foreign exchange arrangements
• Manage complex and detailed travel plans, itineraries and agendas
• Collating and preparation of information for Board reports
• Preparation of presentations and reviewing of speeches
• Develop and maintain an efficient communication and document management process
• Handle internal and external designated correspondence
• Office Administration
• Communication
• Travel arrangements
• Coordination of events
• Day to day decision making within established processes and procedures