Ethics and Compliance Officer TEMP

Duties and responsibilities:

• Required to ensure that the following compliance systems are appropriately managed and updated with relevant data and/or documentation in accordance with prescribed requirements and processes:
• Exclaim
• Policy Passport
• Disclosures Management
• GRC
• Deloitte Case Management
• Data Room for Anti-Bribery
• Barloworld Equipment Intranet page for Ethics and Compliance
• LMS / Training systems
• Inoxico

• Ensuring the management and updating of the Deloitte Case Management System
• Management of investigation deadlines
• Tracking of investigation statuses, findings and recommendations
• Conducting non-complex investigations into ethics and compliance violations
• Assist with the management of the Company forensics panel
• Provide support to the Head: Compliance in ensuring that:
  All reports required for Group and Divisional reporting are coordinated, reviewed and assured against appropriate evidence with all regions and territories on/before the reporting deadlines
• All compliance certifications are coordinated and signed on/before Group reporting deadlines
• All regions and territories are audit ready on an annual basis
• Group policy proposals are coordinated within the Division and feedback provided by stipulated deadlines
• Conflicts of Interest are appropriately managed and addressed in terms of Group policies and Divisional processes
• Appropriate communication, training and awareness regarding Ethics and Compliance is provided
  on a regular basis 
• Tracking of status of ethics and compliance training interventions across Company (regions and territories)
• Facilitation and coordination of ethics, fraud and anti-bribery risk assessments
• Involved in the development and drafting of Compny policies and procedures
• Ensuring that policy owners across functions adhere to the governance requirements for the drafting, approval and communication of Company policies and procedures
• Ensuring that all Company policies and procedures are uploaded and assigned on the Policy Passport portal with the appropriate knowledge assessment to test understanding
• Ensuring that policies and procedures are reviewed within appropriate cycles

Qualifications, experience and competencies:

• LLB and/or appropriate Bachelors degree
• Chartered Secretary, registration as a Certified Ethics Officer with the Ethics Institute of southern Africa, Certified Compliance Practitioner or Professional with the Compliance Institute of southern Africa would be an advantage.
• Minimum of three to five years experience in an ethics, compliance or risk-related role
• Excellent written and oral communication skills, including report writing (drafting and presentation) and the ability to develop and communicate in-house training and correspondence around ethics and compliance initiatives
• Excellent computer literacy (sound knowledge of MS Office Word, Excel and Power Point, and GRC systems (preferable)
• Strong interpersonal skills with the ability to maintain and build multi-level relationships, and the ability to positively influence people
• Business acumen, analytical skills and attention to detail
• Self-motivated, self-starter, problem-solver and deadline orientated
• Demonstrates strong work ethic with a high level of honesty, integrity and alignment