Assistant Company Secretary

Assistant Company Secretary

Role Purpose

The individual will be responsible for providing company secretarial .

Group of companies. The role will be required to ensure that all legal entities comply with legal,

statutory and governance requirements, and also contribute towards optimisation and

continuous improvement of the department. The individual will be required to manage the

minute taking and administration of the operational and management committees within the

organisation. This individual will also be responsible for assisting the Company Secretary with

any corporate legal matters and overall governance requirements including communication,

training and reporting.

Outputs

Internal Process

Collate information for the various forums and Committee packs, including all operational and

management meetings.

Draft agendas, in consultation with Chairperson/s, and liaise with operational and management

meetings committee members.

Attend meetings and take accurate and professional minutes.

Draft minutes for vetting by Chairperson.

Assist with the drafting and execution of company resolutions.

Statutory and secretarial records.

Check and maintain all company secretarial records in-house (manual and electronic) and with

CIPC.

Ensure that all companies comply with the Companies Act, governance principles, various

applicable legislation.

People

Develop and maintain productive and collaborative working relationships with peers, clients,

and stakeholders.

Continuously develop own expertise.

Contribute to continuous innovation through the development, sharing and implementation. 

Qualification and Experience

CGISA qualification (advantageous).

Sound knowledge and understanding of insurance, financial services, and corporate

governance.1-3 years of experience in company secretarial administration.

Good communication skills (verbal and written).

Must be computer literate.

Competencies

Business Acumen.

Client/ Stakeholder Commitment.

Results driven.

Collaboration.

Self-Awareness and Insight.