B2B Sales Admin / Vending Coordinator (KL, Remote)

Boxgreen is seeking a proactive Sales Coordinator (B2B Sales) to support our growing corporate client base and smart vending business. In this role, you will be the key link between our clients, sales team, and operations, ensuring smooth order fulfilment, timely documentation, and an excellent customer experience across all B2B touchpoints.

• Manage existing B2B corporate and vending accounts, providing responsive after‑sales support via email, ensuring issues are resolved before cut-off times.
• Draft and manage Delivery Orders, Purchase Orders, contracts and invoices, ensuring all sales documents are accurate and issued on time.
• Process invoices and POs promptly to support smooth billing, reconciliation and cashflow.
• Plan and create monthly snack schedules for clients, and handle ad hoc changes or special requests to their orders.
• Ensure delivery orders are printed, checked and email to the fulfilment team on time for daily operations.
• Prepare and update weekly and monthly B2B and vending sales reports for the sales team and supervisor, highlighting key trends for review.
• Maintain strong working relationships with B2B and vending clients by addressing enquiries, resolving issues and supporting overall client satisfaction together with the supervisor.
• Assist with other tasks and projects as assigned by the supervisor to support sales and operations.

Requirements

• 2-3 years of hands-on experience in B2B Sales Coordinator or Sales administrator. 
• Proficiency in English and Chinese to communicate with English and Chinese-speaking clients and associates. 
• Strong organisational skills with high attention to detail and ability to manage multiple tasks under tight timelines
• Proficient in Microsoft Excel
• Based near Kuala Lumpur or able to attend monthly onsite meetings in the KL area

Why Apply?

• Chance to work with one of the fastest growing food startups based in Singapore
• Competitive salary and benefits
• Be part of something good, from our nonprofit work to sustainability initiatives
• Great working environment (Awarded 2022 Asia Best Workplaces Award)
• For more details, please visit our career page: https://www.boxgreen.co/pages/careers

About Boxgreen

Boxgreen was started with a vision to make people happy and healthy at work! We are a technology-enabled provider of healthy food & wellness services to hundreds of offices to date. We are constantly evolving, along with our customers' preference and constantly launching innovative products. We are a fun, fast growing, venture backed company.

Were also B Corp Certified which means were constantly working towards a sustainable business, doing our best to do good for our team, our snackers, our community and our suppliers. Snacking with us helps train and employ people in vulnerable communities through employment and training opportunities.

• Location: Kuala Lumpur, Work From Home
• Working Hour: Mon to Fri (9.30 am to 6.30 pm)